Accounts Payable Specialist - Ontario, United States - HMC Architects

HMC Architects

Verified Company

Ontario, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Who We Are
HMC Architects is an employee-owned design firm with an inherent desire to make a difference in our communities. As a purpose-driven brand based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future.

We focus primarily on opportunities to have the most direct contribution to communities-through healthcare, education, and civic spaces.

This position is located in Ontario, California. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Summary

The activities of an Accounts Payable Specialist will include some, but not necessarily all the activities listed below as it relates to, reviewing/coding of consultant invoices and processing consultant accounts payable.

The Accounts Payable Specialist will also provide support to other corporate service departments where appropriate and necessary.

Position Responsibilities

Ensuring invoices are paid in a timely and accurate manner while adhering to departmental procedures
Daily processing of Consultant AP invoices within Deltek Vision
Assist Financial Analyst as requested for administrative support
Coordinate and process all consultant invoices for HMC through the billing and payment cycle
Gather and analyze information skillfully, use intuition and experience to maintain goal driven outcomes
Maintain consultant AP aging
Assist or perform schedule processing of checks to consultants and ensuring they are paid within terms and disbursements relate to authorized expenditures
Research and resolve any payable discrepancies and address consultant inquiries
Responsible for review and data entry of consultant invoices consistent with the contract terms
Responsible for accurate payment of consultant invoices consistent with the contract terms
All other duties as assigned

Position Requirements

Minimum of 1year accounts payable experience
Minimum of 1year of strong data analysis and financial reporting experience
Experience with Deltek Vision preferred or any other ERP system
Able to work in a fast pace environment
Understands and is proficient in the use of jobspecific tools, and adheres to HMC's policies and procedures in the production of work
General knowledge of accounting concepts and reporting requirements
Establishing and maintaining relationships with new and existing consultants
Great organizational skills, accuracy and attention to detail
Knowledge of Microsoft Word, Outlook, Excel, and PowerBI is preferred
Responds promptly to consultant needs, solicits their feedback to improve service, responds to requests for service and assistance, meets commitments
Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written data
Ability to establish productive working relationships and to deal professionally, effectively, and cooperatively with people at all levels
Maintains confidentiality
Works collaboratively
Keep coworkers informed of changes in process / procedures in department and company
Shares information openly and effectively using good interpersonal and written skills via appropriate communication channels
Responds positively to changes in work environment
Demonstrates flexibility in responding to work demands
Has the ability to adapt to change, to develop new ideas and approaches
Utilizes resources, establishes priorities, and organizes work to meet/complete required department, program, or firm deadline
Demonstrates the ability to achieve department, project goals
Completes work prescribed deadlines
Displays good work ethics punctuality and attendance are a priority
Ability to schedule individual workload to meet department and firm tasks of accountability
Ability to understand individual role within a team and gain insight into skills required to build effective team relationships
Understands and demonstrates mastery of process, methods, systems, and procedures to produce a quality work product
Takes the necessary steps to avoid repetitive errors
Provides an overall quality work product that contributes to the success of the department, project, or firm
Demonstrates a working knowledge of specific discipline of process and procedure to identify and resolve problems in a timely manner

The salary range for this position is $21.45 to $29.21