- Logistical lead on majority of events including breakfasts, lunches, dinners, summits, AGM, webinars, quarterly updates and anything else requiring detailed logistics.
- Research and identify suitable events for participation based on company objectives and target audience.
- Coordinate with event organizers to secure booth spaces, sponsorships, and any other necessary arrangements.
- Identify, negotiate with, and select suppliers for various event-related services, including booth design, catering, audio-visual equipment, and promotional materials.
- Create and manage relationships with suppliers to ensure timely delivery and adherence to quality standards.
- Travel to event locations and act as the on-site representative for the company.
- Resolve any on-site issues promptly and ensure a positive and professional representation of the company.
- Campaign creation as required (event focused), campaign releases, attendee guest list, all attendee communications including rsvp confirmations via email, calendar invites, guest transportation (air & land)
- Staff transportation (Air & hotel) to and from events; hotel blocks
- International guest Visa letters (usually Indian Founders)
- Guest approvals (run through Trang)
- A/V, photographer, video capture, video production, outsourced planner POC, budgeting.
- Keep detailed invitee RSVP lists ensuring white glove service to priority guests
- Minute-by-minute itinerary, as well as the speaker main POC and tracking. Oversee seamless day-of event production management and team task delegation, set up and registration. Keep timing on point and ensuring without question success of the event in design and execution.
- Provide creative direction and production delegation majority of content and collateral for event marketing including canva, mailchimp, mail merge emails, onsite marketing, digital signage, agendas, banners, vertical displays, stage displays, stage lighting, venue aesthetics, tent cards, name badges, LP gifts speaker release forms, web content management (for events pages), post show follow up, video creation, photo distribution, etc.
- 3 years minimum and 5 years minimum of experience in event planning or coordination.
- Bachelor's degree in Event Management, Marketing, Hospitality, Communications, or a related field.
- Strong organizational and multitasking skills with a keen attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work well under pressure and meet tight deadlines.
- Proficient in Microsoft Office suite.
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Event Manager - California, United States - Transpose Platform
3 weeks ago
Description
We are seeking a dynamic and highly organized individual to join our team as an Events Manager. The successful candidate will play a crucial role in the planning and execution of various events and meetings, ensuring seamless coordination from start to finish. This position involves responsibilities such as booking events, an on-site presence, and working with various restaurants.
If you have a passion for event planning, excellent communication skills, and a proactive approach to problem-solving, we invite you to apply and contribute to the success of our events.
We are looking for an Event Manager with 3 to 5 years of experience in the field to join our team
Responsibilities:
Qualifications:
We are an equal opportunity employer. We celebrate diversity at Transpose and are committed to creating an inclusive environment for all employees.
