Deputy Clerk - Oberlin, United States - City of Oberlin, OH

Description

Salary: $ $18.00 Hourly

Location : Oberlin, OH

Job Type: Full-Time

Job Number:

Department: Court

Opening Date: 02/15/2024

Closing Date: Continuous

General Statement of Duties

Performs clerical and other tasks related to the receipt, review and processing of case filings under the direct supervision of the Clerk of Court or, in his/her absence, under the supervision of the Chief Deputy of the Criminal/Traffic Division. Process, file and scan filings, pleas, documents and journal entries. Issue, fax, and email notifications and subpoenas. Proces Commitments, Bonds and Releases and cash receipts. Input fees and witness information. Prepare and file records requests in a timely manner. Other duties may be assigned including but not limited to duties of absent employees.

Primary Job Duties

•Answer phones.

•Process cash, bond, and web receipts.

•Process finished cases including input of docket entries and case dispositions.

•Issue personal bonds, relea es & commitments as neces ary. Docket, scan & email/fax.

•Assist general public, officers and attorneys at Clerk's Office windows.

•Process, docket, scan completed cases, including processing receipts, releases and commitments.

•Process, docket, scan and serve Protection Orders, No Contact Orders and Termination Orders.

•Process contested cases including entering pleas, attorney names and court dates in court computer system.

•Docketing, scanning & filing.

•Process Motions - Docket, scan, file and input motion fees.

•Docket, scan, e-mail Court Appointed Attorney information and input fees.

•Process ex-parte letter and issued notice to party/prosecutor.

•Issue Transport Notices.

•Issue, docket and scan subpoenas, returns and notices to appear.

•Sort mail as assigned

•Input , scan and email/mail/fax journal entries, filings, requests and notices in DOCKET screen, update status and dates in computer.

•Prepare and process case continuances including court notices by fax, phone and email.

•Complete information required in violations screens, status screens and in computer docket.

•Process any requests that may require assistance.

•Assist with the duties of other deputy clerks when needed. Includes but is not limited to the duties of absent employees .

•Assist with processing and filing Bench Warrants, License Cancellations and hearing notices.

•Input entries received from Probation Department, update case status and file cases.

•Assist with processing of Warrants, License Cancellation Hearings.

•Process Driving Privilege requests .

•Preparation of Arraignment sheets when employees are unavailable or otherwise need assistance.

•Process records requests.

•Assist with any special projects in the Clerk's Office

•Process scan and file the court's finished cases.

•Other duties as assigned

Minimum Qualifications

Must possess a High School Diploma or equivalent. Experience in the legal or criminal justice field is preferred but not required. Must possess a valid state of Ohio Driver's License. The position may require successful completion of additional pre-employment procedures. This position require the ability to operate computer software and to perform word processing, including Microsoft Word and Excel. An individual who poses a direct threat to himself/herself or others in the workplace will be deemed not qualified for this position.
Required Knowledge, Skills & Abilities

•Knowledge of Court terminology, rules, procedures and operations

•Knowledge of Ohio Public Records Laws and related regulations regarding records retention and de truction

•Proficient reading and comprehension skills

•Ability to perform routine office procedures including typing, filing, answering telephones, copying, faxing, business writing and providing effective customer service

•Ability to operate computer software for word processing, spreadsheet creation and management, database management, and PowerPoint presentations

•Ability to enter data accurately and efficiently

•Ability to learn and comprehend court policies, procedures, processes and regulations

•Ability to listen to, communicate, and work effectively with a diverse group of people

•Ability to multi-task and perforn1 with evolving priorities

•Ability to maintain confidentiality, and demonstrate discretion and sound judgment

•Ability to establish and maintain effective working relationships with supervisors, Court employees, City employees, Attorneys and members of the public

•Ability to maintain proper temperament and decorum while interacting with people who are often confused, angry and/or openly hostile

•Ability to demonstrate initiative in work environment

•Ability to see, hear, sit for extended periods of time and operate standard office equipment requiring manual dexterity, including computers, telephones, fax/copy machines

The City of Oberlin offers a comprehensive benefits package to employees. Please click for more information.

01

Are you related to any current City of Oberlin employee or elected official?

• Yes
• No

02

If you are related to a current employee or elected official, indicate the name(s) and relationship to you:

03

Have you ever been previously employed at the City of Oberlin?

• Yes
• No

04

If yes, when were you previously employed by the City of Oberlin and in what position?

Required Question