Accounts Payable Specialist - Naperville, United States - SERVPRO of Wheaton/Glen Ellyn

Description

Manage accounts payable using accounting software and other programs and assist in capturing all company and job costs in a timely manner to facilitate both job costing as well as cash expenditure forecasts.

Handle accounts payable across multiple entities and vendors to ensure bills are paid in a timely and accurate manner while adhering to departmental procedures.

• Accurate and timely entering of Servpro employee labor, temp. labor, credit card, consumables, and subcontractor labor and expenses
• Review job file management software for completed purchase orders into liabilities once work has been confirmed
• Prepare weekly expense forecast
• Prepare monthly expense reports and send to management for review
• Participate in benefits administration including claims resolution, change reporting, and approving invoices for payment.
• Solicit, collect, and review information packets from prospective vendors. Follow up regarding gaps or discrepancies. Capture information for approved vendors in appropriate systems.
• Manage distribution, tracking, replacement, and termination of company credit cards; code charges appropriately
• Participate in weekly Work in Progress (WIP) meetings as requested
• Receive, validate, enter, gain approval, and pay incoming bills per agreed upon terms. This may include proactively retrieving bills from a variety of sources, uploading bills or relevant notes into various systems, such as Dash, Dext, QBO, etc., and confirming details versus received POs, work orders, or customer payments.
• Manage various payment methods such as ACH, checks, autopay, Ramp, etc, and recommend appropriate usage of each
• Compile weekly AP report, including all necessary supporting data, and present to management for approval
• Process refund checks when necessary
• Receive, review, sort, and direct incoming mail
• Submit filings such as sales tax / use tax as needed on a statespecific basis

• Participates in administrative staff meetings
• Attends meetings and seminars pertinent to job responsibilities

• All payable aspects of bookkeeping

• Maintain timely creation of payables recording through effective flow of information, and receipts from operations to administration

• 401(k)
• 401(k)

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

• 4 years

• 8 hour shift

• Do you have experience in construction accounting?
• How many years of Quickbooks experience do you have?
• Do you have franchise experience? If yes, how many years?
• Do you have experience with job costing?
• This job requires a background check. Are you will to submit to a background check?
• Are you able to commute to the Naperville office 3 days a week?

• Associate (required)

• Accounts payable: 4 years (required)

• Naperville, IL 60563: Relocate before starting work (required)