Accounts Receivable + Inventory Accountant - Akron, United States - Ten Thousand Villages
Description
Ten Thousand Villages Job Description
Position Title:
Accounts Receivable + Inventory Accountant
Department:
Finance & Accounting
Reports To:
Accounting Manager
Effective Date/
Revision Date:
May 2024
Location:
Home office - Akron, PA (hybrid option)
Working Hours:
Full-time, exempt; occasional overnight travel required
Position Summary:
- The Accounts Receivable Accountant is part of the Finance and Accounting Department. This individual manages all customer receivable accounts and is responsible to collect payment from customers on a timely basis. Additional responsibilities include managing the company store lease database, company store physical inventories and warehouse inventory control.
This position
supports and contributes to the Ten Thousand Villages
mission by**:
- Contributing to the smooth operation of the Finance and Accounting Department so that colleagues throughout the organization have access to accurate, reliable and timely financial information to make sound and strategic decisions.
Position Duties/Responsibilities**:
Manage Customer Accounts (
50%)**- Process cash receipts from Board Store and Wholesale customers.
- Monitor accounts and loans receivable to ensure payments received on a timely basis and contact customers for collection.
- Oversee credit management for wholesale accounts.
- Work with Customer Service to handle customer issues, as needed.
- Create customer accounts in Navision with information provided by Wholesale Business Development Manager.
- Process Affiliate payments using Bixgrow.
- Coordinate and manage wholesale Deferred Payment program.
- Administer Board Store revenue channel loan programs.
- Maintain resale certificates and keep current.
- Prepare accounts receivable aging analysis monthly.
Warehouse & Company Store Inventory Control (20%)
- Process staff purchases and all internal inventory usage.
- Process vendor invoices for domestic drop ship merchandise.
- Process sample inventory sold to customers.
- Process monthend entries & reporting.
- Handle company store physical inventories, including overnight travel at times throughout the year.
E-
commerce/Faire Marketplace
(
15%)**- Ensure all credit card receipts are posted properly in Navision; research discrepancies and resolve with IT and/or Customer Service.
Lease Management (
10%)**- Enter new company store leases and amendments into Triullion lease accounting software.
- Submit monthly rent payments to AP for payment.
- Review and submit payment to AP for CAM, tax, or other reconciliations when applicable.
- Provide notification to CFO and Company Store GM regarding leases approaching expiration dates.
Other (
5%)**- Prepare effective documentation of accounting tasks and procedures.
- Develop thorough understanding of Navision accounting software as it pertains to job responsibilities.
- Prepare and initiate weekly ACH cash transfers to consolidate store cash to lead bank.
- Oversee opening and closing of company store cash deposit accounts.
- Provide coverage for other Accounting staff as needed.
- Perform additional duties/responsibilities as requested which contribute to the position's success and the mission.
Preferred Experience/Knowledge/Education/Skills/Abilities**:
- B.S. in Accounting or equivalent experience
- 12 years' experience and training in accounts receivable and one or more integrated accounting software programs
- Excellent attention to detail and organization
- Independent initiative and ability to work as part of a team
- Demonstrated problem solving ability
- Strong overall analytical skills
- Effective communication skills and ability to relate well with others
- Ability to effectively document procedures for various tasks
- Experience with Microsoft Excel and Microsoft Word
- Experience with one or more integrated accounting software programs
Types of Interaction (internal):
- Significant interaction with Sales, IT and Customer Service regarding board store and Wholesale customer credit card AR collection issues and resolution
- Interaction with the Sales Department regarding communication of credit terms and issue resolution
- Interaction with Company Stores GM and CFO regarding lease expiration, modifications and renewals
Type of Interaction (external):
- Significant interaction with board stores and wholesale accounts regarding AR collection issues and resolution
- Communication with landlords regarding common area reconciliations and percentage rent calculations
Physical Requirements:
- This role routinely uses standard office equipment, requires close visual acuity, frequent typing, and both hearing and talking abilities. While the role is largely sedentary, occasional bending, lifting of up to 10 pounds, and ability to move throughout the building is necessary.
- This job operates in a professional office environment and is not exposed to adverse environment
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