DRMS Administrative Assistant Intern - Denver, United States - State of Colorado

Description

Department Information

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Are you interested in investing in a career that makes a difference?

Consider joining the dedicated people of the Colorado Department of Natural Resources. It's our mission to manage and conserve Colorado's natural resources for the benefit of people today - and tomorrow.

That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at to find out more about the work we do to manage Colorado's natural resources for today - and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

In addition to offering rewarding, meaningful work, we offer:

• Medical and Dental plans
• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans
• Paid life insurance
• Short- and long-term disability coverage
• Employee Wellness programs
• Flexible Spending Accounts
• Health Savings Accounts
• 11 paid holidays per year plus generous vacation and sick leave
• Flexible work schedule options and remote-work options
• Career advancement opportunities throughout the State system

Some positions may qualify for the Public Service Loan Forgiveness Program.


For more information, go to:

The Division of Reclamation, Mining, and Safety consists of four programs: the Coal Regulatory program, the Minerals Regulatory program, the Inactive Mine Reclamation program, and Mine Safety and Training program.

The division is committed to balance the need for mineral resource production with protection of the public, environment and Colorado's natural resources.

The mission of DRMS is to protect the public, miners and the environment during current mining operations, restore abandoned mines, and to ensure that all mined land is reclaimed to beneficial use.

This work unit exists to provide administrative support for DRMS Division Administrative staff in the Denver office including general clerical duties, email, mail, electronic file scanning, telephone and walk-in inquiries, as well as support for the Division Director, all Program Directors and the Mined Land Reclamation Board.

This unit is backup and support for the first line administrative staff which includes initial communications contact for the Division with the staff, the public, operators and others which requires a large portion of time working at the office.

Description of Job

This posting is only open to residents of the State of Colorado at the time of submitting your application.

This position exists to learn, support and provide back-up to essential administrative staff for the Division.

Duties include monitoring public facing Division email accounts, contact for routing emails, preparing documents for mailing, scanning and indexing into electronic files, telephone answering and directing to the proper staff, directing occasional walk-in inquiries to proper personnel, and other lower-level administrative tasks in the Denver office.

The position acts as backup assistant to other staff for the Division Director and Mined Land Reclamation Board on basic document processing and mailing needs.

This position is also expected to be able to fill in when other administrative staff are out of the office on leave or other occasions providing basic Division communications and mail functions.

It is expected that this position will be proficient in all duties to be promoted to an Administrative Assistant I within the certification period.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This posting is only open to residents of the State of Colorado at the time of submitting your application.

One (1) year of professional experience in assisting in general office support, clerical

administration, and / or customer service.

OR

A Bachelors degree in administration, business, or closely related field will meet the qualification.

Please be advised that If you are using education to meet the minimum qualifications, you must submit transcripts showing the degree awarded and date conferred.

Failure to do so may result in your application being rejected.


Preferred Qualifications:

• Current or former State experience relevant to this position
• The preferred candidate will have excellent written, oral and interpersonal skills
• Excellent organizational skills
• The ability to multi-task
• The ability to work well with a diverse population, DRMS staff, the general public and mine operators
• Knowledge of document scanning

Conditions of Employment:

• Colorado residency is required at the time of application.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position

(Please Note:

Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).

• A current & valid Driver's license is required for operating a state vehicle and occasional travel is anticipated.
• Must be able to successfully pass a background check.
• Must be willing and able to occasionally exert up to 20 lbs. of force to move objects

Supplemental Information

This posting is only open to residents of the State of Colorado at the time of submitting your application.


APPEAL RIGHTS:

It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications.

However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative.

This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at under Rules.

The Assessment Process

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.
• Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.
• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.
• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

Equity, Diversity, and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Natural Resources is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator,

ADAAA Accommodations

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment.

To request an accommodation, please contact at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation.

You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

The Department of Natural Resources participates in E-Verify in accordance with the program's Right to Work for all newly-hired employees.

Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility.

You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you are required to submit original documents to verify your eligibility to work in the U.S.

Learn more about E-Verify, including your rights and responsibilities.

Toll-Free Applicant Support - Technical Help

If you experience technical difficulty with the NEOGOV system (e.g.

uploading or attaching documents to your online application) call NEOGOV at , Mon-Fri between 6 am and 6 pm (Pacific Time).

The Human Resources Office will be unable to assist with technical issues.


Helpful hints:

If you are having difficulty uploading or attaching documents to your application, ensure your documents are PDF or Microsoft Word files and close the document before you attempt to upload it.