Administrative Assistant 3 - San Francisco, United States - University of California San Francisco

University of California San Francisco
University of California San Francisco
Verified Company
San Francisco, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Under the supervision of the Operations Manager, the Administrative Assistant III will be responsible for maintaining an employee and client database, assist with ordering supplies, data entry, medical records, filing, faxing.

Incumbent will also assist with larger division wide projects.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.


Department Description

  • The San Francisco General Hospital (SFGH) is dedicated to providing services that integrate medical, psychiatric, and addiction treatment. SFGH is the largest provider of acute psychiatric care and the only San Francisco provider of psychiatric emergency care.

Required Qualifications

  • High school graduation/GED and four years of related experience or an equivalent combination.
  • Working knowledge of applicable University policies and procedures in all areas; basic and limited knowledge of the principles of a specialized field; thorough knowledge of office systems; ability to use a broad range of technology, systems and packages.
  • Regular use of judgment and discretion to solve operational problems where answer is not apparent; select best solution from several "right" answers or no precedent; determines own schedules and work priorities; make suggestions for process improvement; interpret oral and/or written guidelines to solve problems.
  • Excellent communication, interpersonal skills and customer focused.
  • Work independently with limited supervision; responsible for several complete administrative processes.
  • Operate software packages such as Excel, Access, Avatar and internal UC systems. Recognize and correct data irregularities.
  • Ability to work cooperatively and communicate effectively with others. Ability to work in a high stress, high volume area and work well under pressure and with deadlines. Ability to follow oral and written instructions accurately, and be detailed oriented. Able to efficiently prepare written summaries of activities, set priorities and complete reports within required timeframes. Knowledge of medical and/or psychiatric terminology.
  • Able to lift 50lbs and climb stairs.
  • A preliminary job offer and assignment may be extended pending successful background clearance.

Preferred Qualifications

  • College Degree

About UCSF

  • The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduatelevel education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

  • In addition to our PRIDE values, UCSF is committed to equity both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at
  • Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

  • The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

  • Campus

Job Code and Payroll Title
BLANK AST 3


Job Category

  • Administrative Support

Bargaining Unit

  • Teamsters Local Clerical and Allied Services Unit (CX)

Employee Class

  • Career

Percentage

  • 100%

Location

  • San Francisco, CA

Shift

  • Days

Shift Length

  • 8 Hours

Additional Shift Details

  • Mon-Fri, 8:305:00
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