Administrative & Office Support Specialist - Danville, United States - Danville Community College

Danville Community College

Verified Company

Danville, United States

2 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Posting Summary

Working Title

Administrative & Office Support Specialist
Role Title
Admin and Office Spec II
Role Code

SW
FLSA

Nonexempt
Pay Band
02
Position Number
279W0031
Agency
Danville Community College
Division
Danville Community College (Div)
Work Location
Danville 590
Hiring Range

- $20 to $22 per hour
Emergency/Essential Personnel

No
EEO Category
F-Admin Supp
Full Time or Part Time
Part Time
Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday through Friday: Hours are generally between 9:00 a.m. 2:30 p.m.

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Commonwealth of Virginia part-time/wage employees are limited to working 1,500 hours per agency per year, which is calculated as the 365-day period from May 1st through April 30th each year. It is the employee and supervisor's responsibility to manage and maintain the work schedule to ensure the limited 1,500 hours are not exceeded within the May

April day period.

Sensitive Position

NoDanville Community College developed from two institutions, Danville Technical Institute and the Danville Division of Virginia Polytechnic Institute opened in 1936 as Danville Textile School, becoming Danville Technical Institute just after World War II. The Danville Division of Virginia Polytechnic Institute first began as an engineering division in 1946, and was later expanded to include the first two years of course work for all engineering, business administration, liberal arts, and science majors. Beginning in the summer of 1966, all programs taught by Danville Technical Institute were brought under the Virginia Department of Community Colleges. Effective July 1, 1968, the Danville Division of Virginia Polytechnic Institute merged with the existing community college providing the comprehensive programs now offered.
The primary goal of this position is to provide administrative office support to the_ _TARE_ (Training, Assessments for the Retention of Employment)_ Programs Office. The TARE office provides support to low income students with children 19 years or younger in order to eliminate barriers to education.

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Job Duties:

Provides general office support for the TARE Program.
Greets all clients and visitors and responds effectively to answer inquiries and to provide pertinent program information in a timely manner.
Relates policies and procedures accurately to clients, community partners, etc.
Processes all required program documents, assists in the gathering of information and client data as well as create & maintaining client files and student database tracking systems.
Assists in frequent client database updating in support of quarterly report submissions in accordance with the established schedules and procedures.
Maintains and organizes office and classroom spaces, orders and tracks supplies
Ensures each client's academic/social support needs are properly addressed and to assist in office and classroom cohort scheduling.
Organizes and manages the client database files; provides accurate and effective communication with staff, clients and community partners.
Creates program documents to include spreadsheets, charts, and meeting packets for various program meetings and classroom cohorts.
Inputs and processes information in Student Information Systems (SIS) and eVA procurement system.
Ensures that all client and staff orientation documents and materials are compiled and organized.
Other duties as assigned by Director of TARE.

This is a grant-funded position. Continuation past June 30, 2025 is contingent on the college's continued receipt of funding.

Special Assignments
May be required to perform other duties as assigned.

May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Advanced knowledge and/or training in human services, administrative support, or related field.
Work experience in administrative and office support.
Ability to use sound judgment and critical thinking skills.
Exceptional attention to detail, gained through experience in office practices, procedures, grammar, spelling and punctuation.
Exceptional level of customer service, organizational skills, multitasking, and professionalism.
Excellent written and oral communication skills, as well as strong interpersonal skills.
Ability to work collaboratively as part of a team and independently with limited direct supervision.
Ability to work with diverse populations and embrace the college's commitment to diversity, equity and inclusion.
Commitment to the community college mission.
Willingness to learn new programs.

Additional Considerations