Supervising Legal Secretary - Ukiah, United States - County Of Mendocino

County Of Mendocino

Verified Company

Ukiah, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Position:

The current vacancy is in Ukiah with the Sheriff's Office._

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments and locations throughout the County, should they occur.

Under general direction, supervises legal secretarial and clerical staff; assigns work to staff; trains staff in work processes; manages case files; provides advance journey level support for staff attorneys, investigators, managers, etc.; initiates, processes and records various legal reports and orders; transcribes documents; and performs related duties as required.

Bilingual English/Spanish encouraged to apply. _Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al _

Job Requirements and Minimum Qualifications:

Duties may include but are not limited to the following:_
Supervises, plans, coordinates, schedules and evaluates the work of staff responsible for providing legal support and clerical services; participates in the training of staff; participates in the selection of personnel; recommends and/or implements hiring, promotion, discipline, suspension and discharge of assigned employees.
Coordinates and oversees the activities in the area of assignment by maintaining calendars, scheduling attorney/client meetings or meetings between staff and other groups or organizations, arranging for necessary materials to be available at meetings and arranging business travel for management and professional staff.
Ensures the efficient operation of the assigned area by coordinating, supervising and reviewing the work of staff and by performing legal secretarial and support duties in order to relieve attorneys and other staff of a variety of procedural details.
Prepares or assists with the preparation of contracts, resolutions, personnel transactions and other documents, by researching, compiling, drafting and typing in order to maintain efficient administration and operation of the department.
Organizes and carries out secretarial and technical support assignments; performs clerical support function unique to the department; researches, compiles and organizes information and data from various sources on a variety of specialized topics related to assigned area; assists in a variety of division operations; performs special projects and assignments as requested.
Initiates, updates and maintains case files by creating physical and computerized files on new cases and receiving, assembling, sorting categorizing and storing subsequent, caserelated materials either physically in a file, or on computer database to ensure that information is current and accessible.
Prepares a variety of legal documents, including but not limited to subpoenas, warrants, petitions, briefs, motions, citations, and pleadings by typing from transcription, audio tapes, rough draft, oral instruction, dictation or clear copy; reviews drafts for punctuation, spelling and grammar and making corrections to drafts in order to produce final copies of professional work product.
Files documents with court offices; processes orders and documents that have been returned by the court. Maintains records as required. Mails copies to other parties as appropriate.
Prepares service packets (summons, complaints, orders, etc.) and forwards to process servers for personal service. Tracks service activities and status of summons and complaints.
Determines acceptability of information and proper action to be taken based on established oral or written instructions. Contacts various individuals, agencies or organizations to obtain and relay information; including releases of liens, case settlements, etc.
Researches, compiles and organizes information and data from various sources on a variety of specialized topics related to assigned area; assists in a variety of division operations; performs special projects and assignments as requested.
Reviews confidential information from other agencies and processes related documents; identifies and corrects deletions or errors in accordance with prescribed format; and follows up to secure additional information as needed.
Determines acceptability of information and proper action to be taken based on established oral or written instructions. Contacts various individuals, agencies or organizations to obtain and relay information; including releases of liens, case settlements, etc.
Logs reports from various agencies by entering information into the computer, searching for prior offenses, organizing information, forwarding information to appropriate parties and following up, as needed.
Receives and/or requests discovery and process information by copying reports, police tapes, photos, etc., requesting further needed information and documenting all actions in order to assist attorneys in case preparation.