Administrative Assistant Ii - Washington, United States - Howard University
Description
Position CompensationSalary commensurate with qualifications, education & University guidelines.
BASIC FUNCTION:
SUPERVISORY ACCOUNTABILITY:
Has responsibility or authority which is limited to the direction of student or temporary workers. Verify timecard entry for student worker(s).
NATURE AND SCOPE:
Internal contacts may include senior administrators, faculty, students, and staff. External contacts may include vendors, consultants, and the general public.
PRINCIPAL ACCOUNTABILITIES:
Receive and screen telephone calls and visitors; assist visitor or caller by answering questions or providing information regarding office/department policies or procedures utilizing thorough knowledge of office operations; determines when referral to supervisor, appropriate staff member or other office is appropriate.
Maintain and reconcile budgets for departmental accounts; monitors expenditures and perform simple analysis of accounts; prepare both special and recurring reports for supervisor and authorizes payments within prescribed limits.
Relay direction from supervisor to coordinate administrative procedures to department and/or among other offices.
Answer inquiries on general and technical matters in accordance with established guidelines and forwards other items to supervisor or appropriate staff.
Schedule appointments for supervisor as directed utilizing knowledge of priorities and prearranged plans.
Ensures office staff is informed of new or revised procedures and any pertinent information regarding assigned function(s); update related policy/procedure manuals.
Ensure timely dissemination of information to students and faculty through the design and maintenance of bulletin boards and electronic documents.
Monitor and assist with the oversight of property management, security, safety, building maintenance services and related tasks as assigned and directed.
CORE COMPETENCIES:
Knowledge of general office procedures and practices.
Knowledge of basic record keeping procedures.
Skill in basic arithmetic, grammar and spelling.
Ability to effectively communicate orally and in writing.
Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general public.
MINIMUM REQUIREMENTS:
High School diploma or GED and 1-3 years of general work experience. AA/AS may be substituted for 4 years of required work experience. BA/BS may be substituted for up to 4 years work experience. Working knowledge of foreign language desirable.
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