Legal Administrative Assistant - Philadelphia, United States - Green and Spiegel U.S.

Green and Spiegel U.S.
Green and Spiegel U.S.
Verified Company
Philadelphia, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Legal Administrative Assistant

KEY OBJECTIVE
The Legal Administrative Assistant is responsible for providing administrative support to legal staff by performing clerical functions.

Will provide full support to Case Coordinators, Case Managers, Supervising Attorneys, and Partners, assisting in daily office needs and general administrative activities.


MAJOR DUTIES & RESPONSIBILITIES

  • Maintaining filing and organization systems for legal records which includes calendaring relevant expiration dates, inputting and updating database records and notifying legal team of important dates.
  • Assisting in answering phones, directing calls to the appropriate office personnel, and receiving messages in a professional and courteous manner.
  • Handling incoming and outgoing mail, scanning and distributing to the appropriate personnel.
  • Ensuring all FedEx packages are sent.
  • Sending Approval Notice Packets and redacted Petitions to clients.
  • Preparing Premium Processing Upgrades, EAD/AP Renewal Applications, Withdrawal Applications, and other immigration case work as assigned by Attorneys and Case Managers.
  • Sending disengagement letters and postgreen card letters to clients.
  • Assisting support staff with passport photo printing.
  • Supporting Attorneys and legal staff with copying, printing, scanning of files and client documents.
  • Maintaining client contact lists.
  • Providing administrative support to attorneys and legal staff as needed.
  • If Receptionist is unavailable will assist in greeting visitors within the office, including setting up meeting rooms.
  • Coordinating and confirming appointments, including scheduling consultations and conference calls and updating event calendars for the Firm and appropriate personnel.

MINIMUM REQUIREMENTS

  • Strong verbal, written, and organizational skills.
  • Willingness to take on added responsibilities and learn new things.
  • Ability to show initiative and work as part of a team.
  • Attention to detail.
  • Ability to multitask and prioritize.
  • Proficient in Microsoft Office and ability to adapt quickly to firmspecific software.
  • Excellent time management skills.
  • High School degree.
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