- Team Members: Support the growth of our employees and their families – personally, professionally, financially, etc.
- Buildings: Help our clients build as efficiently as possible, correctly
- World: Using our time, resources, and finances to positively impact the world around us
- Client Focus – We treat our clients with the utmost respect and go the extra mile to identify and fulfill their needs.
- Team Dedication – We win and lose together. We are committed to each other.
- Servant Leadership – With humble hearts, we are always teaching and learning.
- Provide comprehensive administrative support to executives and department managers as needed.
- Coordinate and facilitate internal and external meetings, including preparing agendas and following up on action items.
- Manage and prioritize multiple projects and tasks across departments, ensuring deadlines are met.
- Assist with the preparation and editing of technical and business reports, proposals, presentations, correspondence, and other documents.
- Handle confidential information discreetly and professionally.
- Liaise with internal and external stakeholders on behalf of executives and department managers.
- Manage calendars, schedule appointments, and coordinate travel arrangements.
- Assist in organizing company events and meetings, including planning and communication.
- Maintain organized digital and physical filing systems.
- Support the development and implementation of administrative procedures and policies.
- Adaptability to dynamic work environments including different departmental cultures and processes.
- Receive and screen and/or redirect phone calls as appropriate.
- Conduct research as assigned.
- Some travel to venues for set up.
- Contribute to temporary coverage of out-of-office administrative staff duties.
- Bachelor's degree in Business Administration or related field preferred.
- Minimum of 5 years of administrative experience, preferably in an executive setting.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Advanced Excel) and other relevant software. Power BI and SharePoint experience preferred.
- Ability to adapt quickly to changing priorities and work independently.
- High level of professionalism and ability to handle sensitive information with discretion.
- Proven ability to build positive relationships across all levels of the organization.
- Invoicing experience is a plus.
- A fast-paced environment requiring flexibility and adaptability.
- Must be able to sit for extended periods of time, as well as walk from one building to the other throughout the day.
- 85 wpm
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Executive Administrative Specialist - Jacksonville, United States - Legacy Engineering
Description
RE: Job Description/Duties
Job Title: Executive Administrative Specialist
JOB DESCRIPTION:
We are seeking a highly organized and proactive individual to fill the role of Executive Administrative Specialist. The ideal candidate will provide comprehensive administrative support to our executive team, enabling them to focus on strategic initiatives and daily operations. This role requires exceptional multitasking abilities, strong communication skills, and a keen attention to detail.
SUCCESS LOOKS LIKE – Company Wide:
Providing Quality Engineering at a Fair Price
Most Enjoyable Place to Work – Most Respected Engineering Firm in Town
Building Better:
Business can be a powerful force for good in the world, we can and should leverage Legacy to do that in the most effective way possible.
Core Values:
SUCCESS LOOKS LIKE – This Role:
Qualifications:
Job Type: Full-time, 8:00 am – 5:00 pm, Monday through Friday, with occasional overtime during busy periods for special projects.
Medical, Dental and Vision
401K, up to 3% matched
Paid Time Off
Paid Holidays
Tuition Reimbursement
Salary: DOE
Executive Administrative Specialist professionals in Jacksonville
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John Webb
Data Analysis|Threat Intel|Leadership|ONU Alumni
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Sheri Holt
HR ADMINISTRATOR, RECRUITMENT & COMPLIANCE