Administrative Assistant - Ann Arbor - Recycle Ann Arbor

    Recycle Ann Arbor
    Recycle Ann Arbor Ann Arbor

    3 days ago

    $40,000 - $60,000 (USD) per year
    Description

    JOB TITLE:
    Administrative Assistant


    LOCATION:
    4150 Platt Rd, Ann Arbor, MI

    FLSA STATUS:


    This position is Non-Exempt from overtime for purposes of federal wage-hour law meaning this position is eligible for overtime with supervisor approval.

    Recycle Ann Arbor is seeking a mission-minded, tech-savvy Administrative Assistant who loves creating order, improving systems, and supporting people doing meaningful work.

    We are a zero-waste organization operating innovative reuse, recycling, and recovery programs that directly improve the environmental health of our community.

    With an $11M earned-revenue budget and approximately 50 employees, we operate like a purpose-driven enterprise: practical, collaborative, and impact-focused.

    If you're energized by organization, people, and purpose, and want your work to clearly support a bigger mission, we'd love to meet you.


    BENEFITS:

    • 30 hours per week Onsite with a flexible schedule
    • Full medical, dental, and vision package
    • 5% 401(k) match starting on day 1
    • Employer paid life insurance, short term and long-term disability
    • Voluntary critical illness, accident, and pet insurance available
    • Employee Assistance Program

    Position Description Summary:


    Under the direction of the Director of Human Resources, the Administrative Assistant is a key connector across the organization supporting leadership, staff, and visitors while helping ensure our internal systems run smoothly.

    This role strengthens our culture, supports employee wellness, improves how we use technology, and allows our teams to stay focused on environmental impact.

    You'll work closely with the Leadership Team and collaborate across departments, contributing ideas, improving processes and helping the organization reach its mission.


    Essential Functions and Responsibilities:
    General Administrative Support


    • Keep systems moving smoothly by preparing, maintaining and distributing documents, resources, meeting minutes and organized records
    • Support CEO and leadership by preparing agendas and coordinate meeting arrangements for the CEO and Staff Leadership
    • Stay up to date with the latest news and ideas by attending and keeping records, minutes, files etc., related to official meetings
    People, Culture & Events


    • Help coordinate on-site meetings, staff events, celebrations, and wellness initiatives
    • Manage wellness communications and internal updates across platforms
    • Support a welcoming, people-centered workplace culture
    Technology & Systems Support


    • Assist with basic IT coordination, user access, and onboarding support
    • Assist with account management for IT service providers and contractors (e.g., LTIT, Verizon, other IT vendors), ensuring consistent technological support across the organization including software transitions and system improvements.
    • Help staff navigate tools like Google Workspace, SharePoint, Outlook, and Teams
    • Provide basic troubleshooting and support for phones, computers, and office equipment
    Office Administration


    • Support the development and lead in the operation of an Environmentally Preferrable Purchasing systems including ordering and stocking office supplies, cleaning, uniforms etc.
    • Assist with Board materials and meeting logistics
    • Provide Occasional backup support to the scale house
    Training & Communication


    • Help prepare onboarding and training materials (slides, videos, presentations)
    • Support scheduling and logistics for trainings and staff development activities
    Required Skills and Abilities


    • Collaborative team player who contributes to a positive and supportive work culture
    • Comfortable using modern digital tools and learning new systems quickly including proficiency in Microsoft Office Suite, Google Workspace, SharePoint, and general office technology
    • Clear, friendly communicator across email, chat and in-person
    • Excellent customer service abilities with internal and external customers
    • Approachable, respectful, and mission driven, with strong people skills across diverse teams
    • Must be able to handle confidential information with discretion
    • Collaborative, dependable, and service-oriented
    • Ability to manage multiple priorities without losing attention to detail
    Education and Experience Requirements


    • 1-3 years of administrative support experience preferred
    • Must have experience with Microsoft Office Suite, SharePoint, and general office technology
    • Valid driver's license with a good driving record
    Physical Requirements


    • Ability to lift at least 15 pounds unassisted at times
    • Ability to sit, stand, walk, bend, climb, push, pull, squat for extended periods of time, and operate office equipment such as copiers, cell phones, computer/laptop
    • Primarily onsite at headquarters with occasional visits to other local locations as needed
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