HR Compliance Manager - Alameda, United States - Penumbra

Penumbra
Penumbra
Verified Company
Alameda, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

The HR Compliance Manager manages essential programs and projects within the department, primarily related to HR compliance, recordkeeping and auditing, the development and execution of the Company's Affirmative Action Program (AAP) and assuring implementation of the Company's equal employment opportunity (EEO) policy.

This individual is responsible for independent work deliverables and coordinates work with other team members and stakeholders.


Specific Duties and Responsibilities

  • Leads the development, project management and execution of the Affirmative Action Program and its related analysis, ensuring compliant recordkeeping, reporting, andcommunications.
  • Develops actionoriented programs and objectives to measure progress.
  • Reviews vendor requirements to identify updates and work with others to collect data.
  • Reviews job assignments and job classifications, ensuring job EEO codes align with AAP job codes.
  • Runs preliminary reports on employee listings, documenting any discrepancies, and resolves any missing or incorrect data.
  • Coordinates with stakeholders and advisors on various analyses including the company's workforce, job groups, utilization, hiring, promotions, terminations, etc.
  • Conducts ongoing assessments, audits and validation of various HR practices and documentation from recruitment, hiring, compensation, training, promotions, leaves, terminations, etc. to measure effectiveness and ensure compliance with nondiscrimination and equal employment opportunity policies and laws, tracking the company's efforts to achieve its EEO/AAP responsibilities.
  • Reviews and monitors the effectiveness of outreach plans to recruit from a broad range of sources.
  • Audits the maintenance of dispositions and applicant flow reports.
  • Audits the collection of selfidentification records from applicants and new hires and the periodic selfdisclosure updates by current employees of their disability and veteran status.
  • Audits and ensures AAP notification letters sent to applicable vendors.
  • Arranges for the filing of EEO1 and VETS4212 reports and other required state or federal government reports.
  • Certifies affirmative action plan compliance with the OFFCP.
  • Ensures compliance with HR related SOX Entity Level Controls and may be involved with coordination of internal and external HR related audits (SOX, Quality Management System, etc.), including preparing records and holding effective communication
exchanges with auditors.

  • May be involved with communications of compliance and auditing requirements to HR staff.
  • Develops and implements relevant, appropriate education for management and HR staff on EEO, the status of objectives, and support of employee management practices.
  • Develops and implements relevant, appropriate education for employees on EEO.
  • Provides guidance to team members and business leaders on complex, escalated issues, related to audits, EEO, AAP compliance, and drives and resolves issues.
  • Evaluates situations, data, and overall opportunities for improvements, and provides recommendations.
  • Designs and implements new or changing processes and programs.
  • May lead or support procedure document creation and maintenance.
  • Ensures EEO/AAP policies and postings are updated and available.
  • May audit the contents of other company internal and external communications to ensure HR compliance information is up to date.
  • May lead or support tracking requirements for other federal, state, and local employee notices (postings onsite and intranet) and any updated internal and external documents used in onboarding.
  • Researches and networks with key contacts outside own area of expertise, and ensures policies, procedures and our practices are in compliance with legal requirements.
  • Adheres to the Company's Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
  • Understands relevant security, privacy and compliance principles and adheres to the regulations, standards, and procedures that are applicable to the Company.
  • Ensures other members of the department follow the QMS, regulations, standards, and procedures.
  • Performs other workrelated duties as assigned.

Position Qualifications

  • Bachelor's degree with 8+ years of HR or relevant experience, or an equivalent combination of education and experience.
  • Advanced degree (i.e., MBA, etc.) preferred.
  • Completed EEO/AA, auditing, or internal investigations compliance courses or certifications (such as Certified
Affirmative Action Professional) from AAAED, SHRM, HRCI, PDTI, or similar preferred.

  • Experience in developing, maintaining and overseeing Affirmative Action Plans is required.
  • Broad knowledge of HR practices and U.S./California laws, including EEO and Affirmative Action.
  • Previous handson experience working in HR, preferably across various areas of HR with a broad understanding of HR practices.
  • Auditing experience as the auditor or as an
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