Office Manager - Diamond Bar, United States - NAI Capital, Inc.

Description

NAI Capital Commercial is currently seeking a professional and dependable 40 hour per week real estate Office Manager for its Diamond Bar commercial real estate branch.

This is an in-office position only.


Job Summary

The Office Manager is responsible for running the day-to-day operations of the office, providing general office organization, administrative support and assistance with marketing projects.

This position works closely with the Executive Managing Director as part of a team to deliver top quality commercial real estate services and support for the office's brokerage team.

Job Requirements

• 3+ years of office administrator experience required
• Real Estate administrative support experience preferred
• Must have excellent typing, advanced MS Office skills (Excel, Word, PowerPoint)
• Ability to learn inhouse marketing software (Buildout)
• Problem solving and analytical skills
• Attention to detail with strong proofreading skills necessary
• Must be a reliable team player yet be able to work independently
• Possess excellent organization and communication skills to be able to prioritize, manage multiple tasks and meet strict deadlines
• Must be able to work with a range of personalities, be professional and stay calm under pressure
• Professional appearance and demeanor with the ability to handle confidential/sensitive information with discretion
• Multiline phone experience

Job Duties

• Typing correspondence, reports, memos, tables, real estate proposals and leases, prepare meeting agendas, mail merges and process mailings
• Answer phones and greet clients
• Design and produce inhouse flyers/brochures
• Assist agents with developing presentation/marketing pieces
• Prepare demographic reports and aerial maps using inhouse programs
• Run Costar, AIR, LoopNet and other real estate property and database searches
• Prepare commission billings for completed deals. Maintain billing log and follow up on unpaid commissions
• Prepare and make bank deposits, maintain deposit log, and process incoming commission payments
• Prepare reports for Executive Managing Director and Corporate Office
• Maintain files for Executive Managing Director's review to be in DRE compliance
• Maintain database and entry of both sale and lease comps
• Process all sign installation and removal requests
• Provide basic technical support and training to agents
• Work with the corporate office to maintain policies and procedures
• Maintain office & kitchen supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Operate and ensure operation of office equipment (fax, copiers, printers, postage meter, etc.) by completing preventative maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Uphold upkeep of office appearance (reception area, conference room, kitchen, common areas)
• Report any issues to Property Management
• Other duties as assigned

Salary:
$ $29.00 hour


How to Apply:

NAI Capital offers a competitive salary and benefits such as medical, dental, vision, paid holidays, paid sick and vacation and a matching 401K.

To be considered for this opportunity, please submit your cover letter and resume.

NAI Capital Commercial is the largest independently owned full service commercial real estate firm headquartered in Southern California.

As one of the largest members of NAI Global, a leading global commercial real estate services firm with more than 375 brokerage offices and over 6,000 professionals spanning the globe, NAI Capital Commercial provides a complete range of transaction, valuation, investment, property management and consulting services.

By leveraging our local expertise with our global reach, NAI Capital Commercial offers innovative, customized solutions and seamless service to owners, tenants, investors and developers throughout Southern California.

Our clients have built their businesses on the power of our expanding network. We are a dynamic growing commercial real estate company. At NAI Capital Commercial we work together putting our clients first.

NAI Capital would like to thank you for applying. We are sorry, but due to the volume of responses received, only qualified applicants will receive a response. NAI Capital is an Equal Opportunity Employer. We value the benefits of diversity.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pay:
$ $29.00 per hour

Expected hours: 40 per week


Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

Office Administrator: 3 years (required)
- re