Executive Admin Assistant - Gardena, CA

Overview · WSS is seeking a highly organized, proactive, and resourceful Executive Administrator to provide comprehensive support to the Senior Vice President/General Manager and the Merchandising leadership team. This role is central to ensuring smooth daily operations, enabling ...

Job description

Overview
WSS is seeking a highly organized, proactive, and resourceful Executive Administrator to provide comprehensive support to the Senior Vice President/General Manager and the Merchandising leadership team. This role is central to ensuring smooth daily operations, enabling leadership to focus on strategic priorities, and helping the merchandising organization operate with clarity, efficiency, and alignment.

The ideal candidate thrives in a fast-paced retail environment, anticipates needs before they arise, and brings exceptional communication, judgment, and follow-through to every task.

WSS is the premier footwear retailer in the U.S. doing business in neighborhood-based stores. Consumers trust WSS for the best brands, greatest values and largest selection of athletic, dress, fashion and casual footwear for the entire family. Our large store format enables us to showcase thousands of styles from top name brands like Nike, Jordan, Vans, Converse, Adidas, Puma, Skechers, etc. In addition, WSS carries high quality private brands augmenting the breadth of selection to deliver amazing value to our customers.

Responsibilities
Executive Support

• Manage complex calendars, including scheduling, prioritizing, and coordinating meetings across multiple time zones and business units.
• Prepare leadership for meetings by organizing agendas, briefing materials, and follow-up actions.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Coordinate travel arrangements, itineraries, and expense reporting for the SVP/GM.
• Serve as a trusted partner who anticipates needs, identifies gaps, and proactively solves problems.

Merchandising Team Support

• Provide administrative and operational support to the merchandising leadership team, including meeting coordination, reporting support, and communication flow.
• Assist with seasonal milestone planning, line reviews, vendor meetings, and cross-functional alignment.
• Maintain team documentation, shared drives, and organizational tools to ensure information is accessible and up to date.
• Support onboarding for new merchandising team members.

Operational & Cross-Functional Coordination

• Act as a liaison between the SVP/GM, merchandising, store operations, HR, finance, and other internal partners.
• Coordinate leadership meetings, company townhalls, offsites, and team events, including logistics, agendas, and materials.
• Track key deadlines, deliverables, and business rhythms to ensure the team stays on schedule.
• Support communication flow by drafting memos, announcements, and meeting summaries.

Process & Office Management

• Streamline administrative processes and identify opportunities to improve efficiency.
• Manage office needs, supplies, and vendor relationships as required.
• Assist with budget tracking, purchase orders, and invoice processing for the merchandising organization.

Success Factors

• Leadership feels supported, informed, and able to operate at a strategic level.
• The merchandising team runs smoothly with clear communication and well-managed workflows.
• Meetings, events, and business rhythms are executed flawlessly.
• You become a trusted, go-to partner who brings stability, clarity, and efficiency to the organization.

Qualifications

• 5+ years of administrative experience supporting senior leaders; retail or merchandising experience strongly preferred.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• High level of integrity, discretion, and professionalism.
• Proficiency with Microsoft Office Suite, Teams, and collaboration tools.
• Ability to work independently, exercise sound judgment, and adapt quickly to changing business needs. Bilingual (English/Spanish) is a plus, especially in community‑focused markets.

OTHER SKILLS And ABILITIES

• Creative confidence paired with sound judgment.
• Strong attention to detail and pride in high-quality work.
• Comfortable operating independently while coordinating across functions.

At Foot Locker, We Value Innovation, Authenticity, And Integrity In All That We Do. To Uphold The Security And Fairness Of Our Hiring Process, We Ask That Candidates Refrain From Using AI Tools, Including ChatGPT, During Interviews And Assessments. To Ensure a Smooth And Secure Experience, Please Review The Following Guidelines

• Cameras must be on for all virtual interviews.
• AI tools are strictly prohibited during interviews or assessments.

We appreciate your understanding and cooperation as we work together to create a transparent and equitable hiring experience.

Benefits
The annual base salary range is $88,000 - $110,000 / year. This range represents the anticipated low and high end of the salary for this position. Salary will be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. Salary is one component of the Foot Locker, Inc. total compensation package, which includes the below.

• Paid Time Off, Paid Parental Leave
• Life, Medical, Dental, and Vision Coverage - Individual and Family Plans
• Self-Development & Recognition Programs
• Advancement Opportunities
• 401k Retirement Plan and HSA Contributions
• 30%-50% Employee Discount - Friend & Family Events
• Community Engagement Opportunities

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.