Administrative Secretary - Frisco, United States - Faithbridge Presbyterian Church

Description

Position Summary:

The Administrative Secretary serves the members and ministry of Faithbridge Presbyterian Church by providing administrative support to the Church leadership (Pastor, Preschool Director, church session and diaconate) and congregation members.

This entails conducting and organizing administrative duties and activities, including receiving and handling confidential information.

This is a part time position of up to 20 hours per week, worked in the church office. This position is paid at an hourly rate.


Principle Job Responsibilities

• Provides the first point of contact for Faithbridge Presbyterian Church.
• Provides administrative support to church leadership as requested.
• Balances and records weekly membership offerings from money collection and online offerings and prepares bank deposits.
• Records individual member contributions.
• Opens, date stamps, and distributes mail to appropriate personnel.
• Maintains and updates databases, spreadsheets, billing records, member information, timesheets, records and files.
• Inputs and processes payroll for church and preschool staff. Includes compensation, taxes, benefits and deductions.
• Prepares tax withholding reports and ensures that deductions made from earnings for Medicare, Social Security and Federal Income Tax are correct and balance.
• Reviews payroll payable checks for employee benefits and reconciles the vendor billings to the amount withheld to identify discrepancies or errors.
• Serves as bookkeeper for the Faithbridge Presbyterian Preschool.
• Assists with Faithbridge Presbyterian Preschool dropoff and pickup.
• Resolves issues with vendors and suppliers including billing issues.
• Assists with preparations for weekly and holiday worship services.
• Designs, prepares, and prints weekly bulletins and inserts for worship services.
• Creates slide show for weekly service and additional holiday services.
• Organizes and maintains file management system.
• Orders and maintains office supplies.
• Oversight of watering entrance plants and maintenance of ice maker and coffee maker.
• Handles files, documents, retention, storage and maintenance of church records.
• Performs other duties as assigned.

Required Skills:

• A love of people and a welcoming spirit.
• Knowledge of payroll and tax laws, and money handling policies and procedures.
• Proficiency in Quicken or similar bookkeeping software.
• Skill in oral and written communications.
• Skill in computing accurate fees or payments due and money handling techniques.
• Ability to demonstrate strong organizational skills.
• Ability to work independently, multitask and maintain composure under pressure.
• Ability to prepare and manage budgets.
• Ability to handle a wide variety of tasks and projects with mínimal supervision and direction.
• Ability to handle confidential information in a responsible manner.
• Ability to build relationships within the community and maintain a visible presence to promote an awareness of Faithbridge Presbyterian and its mission.

Education Requirements:

• Associate's degree in Business Administration or related field
  with two (2) years progressively responsible experience in payroll or advanced secretarial responsibilities
  or High School Diploma or GED with four (4) years with progressively responsible experience in payroll or advanced secretarial responsibilities or equivalent combination of education and experience.
• May be required to obtain certifications in first aid and infant / child CPR.
• Must pass criminal background investigation.

Accountability:

• This position is directly accountable to the Pastor and the governing Session of the church through the Personnel Committee moderator.

Job Type:
Part-time


Pay:
$ $22.00 per hour


Experience:

• Customer service: 1 year (preferred)

Ability to Commute:

• Frisco, TX required)

Work Location:
In person