Executive Administrator - Miami Lakes - Segrera Associates

    Segrera Associates
    Segrera Associates Miami Lakes

    1 day ago

    Restaurants / Food Service
    Description

    We are working with a client in the Miami Lakes area that is looking for a Executive Administrator to join their team. This position is 100% onsite and Miami Lakes and this position will support the Sales team.

    Executive Administrator Responsibilities:

    • Serve as a key operational partner to the Sales team by maintaining expert-level knowledge of customer accounts and sales activity
    • Develop, automate, and distribute actionable sales analytics, including performance by representative, customer, purchase order, and product
    • Monitor inventory trends and proactively communicate availability, risks, and opportunities to support revenue goals
    • Manage and track all product sample requests to ensure timely fulfillment and accurate system records
    • Act as a central liaison between Sales, Accounting, Inventory, and Transportation to ensure seamless order execution
    • Proactively communicate logistics delays, inventory constraints, and customer-impacting issues to support timely resolution
    • Design and maintain organized process flows to improve accessibility and efficiency of internal documentation
    • Maintain and update product specification sheets to ensure accuracy for both new and existing items
    • Coordinate cross-functional product label development and photography requests to support sales and marketing initiatives
    • Update and maintain product documentation during new product launches to ensure sales readiness
    • Oversee distributor and retailer onboarding documentation, including W-9s, COIs, and legal agreements
    • Manage and organize sales resources within SharePoint, ensuring version control and easy team access
    • Coordinate executive signature requests and manage document approval workflows for the CEO and CFO
    • Maintain organized records of executed agreements and key business documents
    • Prepare and assemble professional materials for executive meetings, sales presentations, and customer engagements

    Executive Administrator Qualifications:

    • 8+ years of experience supporting executive leadership preferred
    • Strong Excel skills preferred
    • NetSuite experience preferred
    • Excellent organizational and communication skills
    • Ability to handle confidential information
    • CPG or food industry experience preferred

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