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    Legal Assistant - Waltham, United States - Global Partners LP

    Global Partners LP
    Global Partners LP Waltham, United States

    1 week ago

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    Description
    The Legal Assistant will be a critical part of the Legal Team, reporting to the Legal Administrative Services Manager. In this role you will provide a variety of administrative functions for the legal department.

    For over 75 years Global Partners has been delivering the energy, products, and services that make life better. This longevity and success begin and ends with people. We create career paths and provide development programs for all roles in the organization.

    We've also successfully developed community integrated convenience stores where we are transforming the customer experience and rethinking what it means to lead as an adaptive energy distribution company.

    This is a source of pride and frankly we don't plan on stopping.

    With our recent game changers such as PaybyCar Contactless Payment and Renewable Diesel Fuel, we are looking to continue responsible and innovative growth.

    From design, supply, and tech we're looking for people to contribute to our company's direction.

    Global Partners is a great opportunity for those looking to develop their career with a longstanding company motivated by what's next.

    The Types of "Energy" You Bring


    • You have strong attention to detail.
    • You have Excellent interpersonal, written (grammar, spelling, formatting), and verbal communication skills.
    • You have excellent Microsoft office skills: Word, PowerPoint, Excel.
    • You are a collaborator and thrive in a fast-paced office with changing priorities.
    • You are Self-motivated and able to operate independently with excellent organizational skills and attention to detail.
    • You have Excellent time-management and multi-tasking skills.
    "Gauges" of Responsibility


    • Process invoices according to internal procedures and update/create Excel documents as required.
    • Responsible for mail distribution including FedEx and certified mail as needed.
    • Assist in maintaining office supplies for the legal department.
    • Compose and accurately proofread letters and documents.
    • Create presentations, reports, and proposals.
    • Create and maintain files and effectively organize as needed/requested.
    • Performs diverse, administrative duties for the legal department to include calendar management, conference call set-up and coordination, meeting room bookings and audiovisual equipment set-up coordination with IT (as needed).
    • Answer and screen phone calls as required and respond to emails and inquiries in a timely, professional manner.
    • Possess superior telephone, communication, and people skills to interact effectively and positively with people at all levels, both internally and externally.
    • Effectively manage and execute key administrative projects as needed.
    • Plan, schedule, and track project progress, execute project deliverables, and meet deadlines as assigned. Communicate progress to manager on a regular basis, keeping manager apprised of potential issues, concerns, or delays in deadlines.
    The GPS of our Interview Process


    • First thing first, if you're interested in the role, please apply.
    • A talent acquisition team member will review your resume in partnership with the hiring manager. If your experience would lend to this opportunity a recruiter will contact you.
    • We conduct "in-person" (ZOOM) interviews and provide additional interview information or other items needed at that time.

    QUALIFICATIONS

    • Proven history of meeting deadlines and successfully managing administrative processes and projects.
    • Experience writing and editing professional correspondence.
    • Experience in effectively managing multiple projects simultaneously.
    • Demonstrated critical thinking skills. Strong analytical and reasoning abilities.
    • Outstanding ability to work collaboratively with all levels of the organization and demonstrate a collaborative work style.
    • Adherence to maintaining confidential and sensitive information and display sound judgment.
    • Willingness to assist in other capacities as needed.
    Education Requirement


    • Pursuing a Bachelor's Degree or equivalent administrative experience is preferred.


    Research shows that many, especially women and other marginalized people, are hesitant to apply for job if they don't check every box.

    If you are excited about this position, and think you could have an impact here, please apply anyway, even if you don't meet every point on the job description.

    We'd love to hear from you.


    Global is committed to attracting, developing and retaining a highly qualified, diverse and dedicated work force and maintains a zero-tolerance policy with respect to discrimination in its workplace.

    We consider applications for all positions without regard to age, ancestry, race, gender, color, religion or creed, marital status, national origin, citizenship, disability, military or veteran status, sexual orientation, gender identity and expression, genetic predisposition or carrier status, status as a victim or witness of domestic violence, sex offenses or stalking, prior record of arrest or conviction, unemployment status or any other classification or status protected by applicable state, local or federal law.

    If you have a disability and need an accommodation to apply, please contact our recruiting department at


    Research shows that many, especially women and marginalized people, are hesitant to apply for job if they don't check every box.

    If you are excited about this position, and think you could have an impact here, please apply anyway, even if you don't meet every point on the job description.

    We'd love to hear from you.


    Global is committed to attracting, developing and retaining a highly qualified, diverse and dedicated work force and maintains a zero-tolerance policy with respect to discrimination in its workplace.

    We consider applications for all positions without regard to age, ancestry, race, gender, color, religion or creed, marital status, national origin, citizenship, disability, military or veteran status, sexual orientation, gender identity and expression, genetic predisposition or carrier status, status as a victim or witness of domestic violence, sex offenses or stalking, prior record of arrest or conviction, unemployment status or any other classification or status protected by applicable state, local or federal law.

    If you have a disability and need an accommodation to apply, please contact our recruiting department at
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