Administrative Assistant - Cambridge, United States - TalentBurst, an Inc 5000 company

Description

Title: Administrative Assistant

Location: Cambridge, MA 02141

Duration: 12 months

This is an onsite position

Shift 1st, 9-5

Job Description:

• Provide general administrative support to one or more managers.

• Provide administrative support requiring a complete knowledge of department functions.

• Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information.

• Assist in special projects as assigned.

• Recommends improvements on administrative procedures and implements changes.

• Responsible for organization and maintenance of department filing system including potentially confidential data.

• Ensure department supplies needs are met.

• Manage department communication for manager(s) including mail and email.

• Respond to various inquiries for information according to general guidelines.

• Coordinate meetings, maintains calendars, makes travel arrangements, etc.

• May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.

• May provide guidance and training to less experienced administrative staff.

• Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.

• Demonstrate ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.

• Generally receive no instructions on routine assignments while under limited supervision. Receive general instructions on new work, which is generally reviewed upon completion.

Basic Qualifications:

• High School Diploma or GED and 5+ year's administrative experience

• Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)

Preferred Qualifications

• Bachelor's Degree strongly preferred or Secretarial Certificate

• Experience with SharePoint content administration

• Experience supporting senior-level business leaders in a pharma or biotech environment

• Experience in audit

• Familiarity with pharma industry and Business organization in particular

• Excellent verbal and written communication skills

• High ethical standards, maintenance of confidentiality

• Ability to prioritize effectively

• Ability to navigate organization with minimal direction, in support of completing task

• Strong initiative, tact, communication, and interpersonal skills a must

• Organized and committed