Payroll & Human Resources Operations Specialist - Coral Gables, United States - Bulgari

Bulgari Coral Gables, United States

2 weeks ago

Description

The Payroll & HR Operations Specialist will be responsible for administering payroll and benefit activities and day-to-day HR Operations for the LATAM region. This position will have dual reporting to the Compensation & Benefits Manager (NY) and Sr HR Manager in Miami Office. This role will be based in our Miami office.

Manage the relationship with the payroll function within multi-country scope working with Mexico, Brazil, and St. Barth
Perform monthly commission calculations for all eligible employees and communicate payments to payroll vendors and Store Managers
Primary contact for onboarding and off-boarding documentation and communications. Request and collect onboarding documentations from new hire. Route the paperwork internally and externally for proper set-up
Responsible for all LATAM employee documentations including creation of employment contracts for new hires, retail employee commission contracts, etc.
Partner with all external payroll vendors to ensure payroll changes are documented and processed in a timely manner with accuracy
Maintain regular contact with payroll vendors & local managers to report and monitor employee attendance
Process all disability and workers comp claims for Latin American employees
Responsible for administration of the benefit plans for all countries including processing all enrollments
Update and maintain employee records in HRIS system, for all changes including new hires, promotions & terminations for all Latin American employees
Administer Background checks & Reference checks
Support with HR-led employee engagement activities Pride, Hispanic, Black History, Womens month, Green initiatives, etc.
Support Comp and Benefits Manager in administration of annual benefits, ICR process, Annual Report, etc.
Identifies opportunities to automate current processes and implement effective controls to drive efficiency and streamline process
Autonomously compile reports for internal and external use, including ad hoc reporting, payroll reporting, auditing requests, and other reports as per request
Develop and delivery communications to inform employees regarding compensation, payroll, benefits updates
Implement C&B initiatives and programs for the region

Qualifications & Skills

3+ year(s) of payroll/compensation/benefits experience
Degree in Human Resources /Finance or a related field
Advanced level of proficiency in Microsoft products a must: Word, Excel including VLOOKUPs and pivot tables, Power Point and Outlook
Fluency in Spanish essential, (Portuguese, French a plus)
Excellent detail orientation skills required with a strong commitment to accuracy
Excellent written and oral communication and interpersonal skills required; Ability to communicate effectively with all levels of employees
Analytical; proficient with numbers, and ability to problem solve
Ability to multitask, organize priorities, meet tight deadlines and work independently
Positive and professional attitude with commitment to resolve issues and respond quickly to employees
Ability to maintain strict confidentiality and employee privacy at all times

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