Office Manager - Chicago, United States - WNDR Museum

WNDR Museum

Verified Company

Chicago, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

WNDR Museum is an immersive art and technology experience located in the vibrant West Loop of Chicago. Our mission is to ignite curiosity, creativity, and wonder within everyone who walks through our doors. We foster a culture of innovation, inclusivity, and endless possibilities, providing a dynamic and interactive environment for exploration.

Job Overview:

Responsibilities:

Ensure the office environment is comfortable, welcoming, and fun by managing and stocking office snacks and making meal arrangements for key meetings and weekly team lunches.
Liaise with cleaning and food vendors to maintain high standards of cleanliness and provide healthy high quality food options.
Manage mail services, including sorting, distributing mail, and coordinating package deliveries, ensuring timely distribution to staff.
Manage office expenses, process invoices, and maintain an inventory of office supplies.
Coordinate travel arrangements for staff, including booking flights, accommodations, and transportation.
Manage executive and companywide calendars, scheduling meetings, appointments, and ensuring conflictfree scheduling.
Oversee document management for the office, ensuring efficient organization and confidentiality.
Prepare and set up areas for meetings, ensuring necessary equipment and materials are arranged.
Assist the people operations department with document curation, interview scheduling support and managing systems.
Assist with new hire setups, including workspace preparation, orientation materials, and IT needs to ensure a smooth onboarding process.
Manage and distribute company announcements, maintaining effective internal communications as needed.
Provide timely and efficient administrative support to the executive team as required.
Serve as the primary point of contact for officerelated queries from staff and visitors.
Implement and maintain office administrative systems and procedures to improve efficiency.

Qualifications:

Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant, preferably in a creative or techoriented environment.
Bachelor's degree preferred, with a demonstrated interest in operations or people operations.
Proficiency in Google Workspace and MS Office, especially in Docs, Sheets, Slides, Calendar, Excel, and Outlook.
Excellent time management skills and the ability to prioritize work effectively.
High attention to detail and excellent problemsolving skills.
Strong written and verbal communication skills.
Robust organizational and planning skills in a fastpaced environment.
A creative mind with an ability to suggest improvements to make the workplace more enjoyable.

What We Offer:

Competitive salary and benefits package.
A dynamic, supportive, and creative work environment.
Opportunities for professional development and growth within a leading cultural institution.

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