Office Technician - Patton, United States - State of California

Description

Job Description and Duties

Patton State Hospital, Human Resources Department is accepting applications for at least one (1) Limited Term, Full-Time appointment to the Office Technician (Typing) classification in the Health Information Management Department (HIMD).

This position is under the direction of the Health Record Technician Ill Supervisor and general supervision of the HIMD Director.

The incumbent transcribes dictation from digital dictation system and maintains electronic log of transcribed reports, according to established formats; proofreads transcribed reports for accuracy and makes corrections and changes as necessary; performs health record maintenance, including filing, thinning, and splitting of records; reviews, copies, redacts, and packages, following specified instructions, Protected Health Information (PHI) in response to approved requests; and mails, faxes, emails, and/or transmits appropriate legal requests and responses to various agencies in accordance with DSH policies and procedures.

The incumbent is expected to maintain confidentiality, privacy, and security of PHI and Personal Information (Pl); maintain professionalism and work positively with all levels of management, supervisors, and staff; promote effective teamwork; utilize a high degree of initiative, judgement, and responsibility; maintain a professional appearance; comply with hospital policies and procedures; and report to work on time.

Highly desirable qualifications include:
Experience working in a large healthcare or forensic facility. Experience with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe.

Possession and maintenance of Certified Medical Transcriptionist (CMT) or Registered Medical Transcriptionist (RMT) certification through the Association for Healthcare Documentation Integrity (AHDI) (beneficial but not required).

The Office Technician (Typing) must possess the following:

KNOWLEDGE:
Modern office methods, supplies and equipment; business English and correspondence; principles of effective training.


ABILITY TO:

Perform difficult clerical work, including ability to spell correctly; use good English; make arithmetical computations; operate various office machines; follow oral and written directions; evaluate situations accurately and take effective action; read and write English at a level required for successful job performance; make clear and comprehensive reports and keep difficult records; meet and deal tactfully with the public; apply specific laws, rules and office policies and procedures; prepare correspondence independently utilizing a wide knowledge of vocabulary, grammar and spelling; communicate effectively; provide functional guidance; type at a speed of not less than 40 words per minute from ordinary manuscript or printed or typewritten material.

In order to be appointed as Office Technician (Typing), candidates must have a certificate confirming ability to type at least forty (40) words per minute.

Please provide a typing certificate that meets CalHR requirements:

You will find additional information about the job in the Duty Statement.

Working Conditions

Patton is a forensic psychiatric hospital and was established in 1890 and opened in 1893. DSH-Patton provides treatment to forensically and civilly committed patients within a secure treatment area. The hospital does not accept voluntary admissions.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• OFFICE TECHNICIAN (TYPING)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details


Job Code #:
JC-429298


Position #(s):

XXX

Working Title:
Office Technician


Classification:
OFFICE TECHNICIAN (TYPING)

$3, $4,518.00 A

# of Positions:

1


Work Location:
San Bernardino County


Telework:
In Office


Job Type:
12 Month Limited Term - Full Time


Facility:
Department of State Hospitals - Patton

Department Information

DSH - Patton

3102 E. Highland Avenue

Patton, CA 92369


Department Website:
Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

Unless there is a specific request to be notified via USPS mail, our main contact will be via email.

Email correspondence regarding this job posting will primarily come from It is the applicant's responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status.

In addition, applicants are encouraged to keep their CalCareers profile updated with a current telephone number, mailing address, and email.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Examination/ Employment Application (STD. 678) including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed STD.

678 and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account.

Please reference Job Control # and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your STD. 678 and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareers account at Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing.

Please submit only one application.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/6/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of State Hospitals


Attn:
HR Employment Unit

3102 East Highland Avenue

Patton, CA 92369

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of State Hospitals

HR Employment Unit

3102 East Highland Avenue

Patton, CA 92369

HR is closed on weekends and holidays

08:00 AM - 04:30 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other -In order to be appointed as Office Technician (Typing), candidates must be able to type at least forty (40) words per minute.

Please provide a typing certificate that meets CalHR requirements (5 minutes in length & proctored):

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Click on the link to complete the Department of

State Hospitals Recruitment Survey:
DSH Recruitment Survey

Benefits

Please review the Benefits Summary that may also be found on the California Department of Human Resources (CalHR) website.

You will find information on the benefits afforded by membership in the Public Employees' Retirement System (CalPERS), benefits and protections provided to public employees by the State Civil Service Act, and salary ranges and a summary of the Office Technician Typing classification.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.


Department Website:

Human Resources Contact:
Human Resources

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Rachel Guerrero


California Relay Service:
TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Training and Development Information

Training & Development (T&D) assignments are temporary assignments of up to 24 months for training purposes.

DSH encourages the use of T&D assignments to provide employees the opportunity to obtain any or a combination of the following:

• Provide the experience necessary to satisfy the experience component of the minimum qualifications of the T&D classification or gain competencies for the preferred or desirable qualifications of the T&D classification;
• Provide employees broader experience and skills that will improve their ability to perform in their current position;
• Help prepare employees for future promotions; or
• Facilitate an employee's entry into a new occupational field.

An employee must have permanent status in the present classification. An employee currently in a Limited Term position is not eligible for a T&D assignment.

The employee may, but is not required to, satisfy the minimum qualifications of the T&D classification; except, the employee shall possess any licensure, certificate, or similar credential that is a component of the minimum qualifications.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.