Educational Program Administrator - Storrs, United States - University of Connecticut

University of Connecticut
University of Connecticut
Verified Company
Storrs, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Educational Program Administrator:


Search #: 498326


Work type:
Full-time


Location:
Storrs Campus


Categories:
Academic Programs and Services


JOB SUMMARY


The College of Liberal Arts & Sciences seeks applicants for a full-time position as an Educational Program Administrator for the Department of History.

Under the supervision of the History Department Head, the incumbent will provide programmatic and administrative support to the Department, supervise support staff, and will be expected to work independently and within the defined guidelines established by the program and the supervisor.


DUTIES AND RESPONSIBILITIES

  • Direct office workflow with a review of administrative operating and recordkeeping procedures, suggesting and implementing improvements for efficiency and effectiveness, including digitizing forms and records. Maintain all records according to University and State policies and procedures.
  • Manage all aspects of departmental financial operations, including recordkeeping, budget tracking, financial transfers, budget planning, and making decisions related to the appropriateness of expenditures and coordinate with CLAS Business Services Center regarding oversight of specific financial procedures.
  • Supervise, train, and evaluate administrative support staff such as hiring student workers as needed and coordinating work assignments with other department staff members.
  • Assemble the collection of all documents relating to yearly Promotion, Tenure, and Reappointment procedures, ensure accuracy and completeness of all documents, and coordinate with the Department Head on other specific PTR tasks.
  • Administer departmental faculty and staff searches, coordinate with the Department Head or initiate Requests to Search and all followup steps, and work with Search Committee Chairs on following proper procedures and submitting required documentation.
  • Supervise processing of personnel paperwork, maintain faculty and staff personnel files, and monitor and review all personnel actions for accuracy and compliance with Department and University procedures.
  • Serve as a resource to students, staff, and others regarding departmental and University policies and regulations.
  • Maintain current knowledge and accurate understanding of University policies and procedures. Attend applicable workshops and review websites regularly.
  • Schedule undergraduate and graduate courses with the Department Head and Associate Head, coordinate with department faculty on course offerings, and with the Registrar's office on maintaining updated course schedules.
  • Assemble and interpret data as needed, prepare administrative reports, and assist the Department Head on Annual Report and other projects.
  • Review and establish procedures for maintaining the departmental events calendar, assign oversight for particular events where appropriate, and coordinate with department faculty on event procedures.
  • Review and maintain department website, including supervising graduate students or others on specific web design or update tasks.
  • Attend department meetings, coordinate with the Department Head on preparing agenda, and record minutes.
  • Oversee building maintenance including renovating faculty offices when necessary and delegate maintenance tasks to support staff.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

  • Bachelor's degree in business or a related field.
  • Five years of progressively responsible and related experience. One year of experience must be serving as an advanced team member.
  • Excellent written and oral communication and strong interpersonal skills.
  • Demonstrated customer service skills.
  • Ability to resolve problems efficiently, effectively, and independently.

PREFERRED QUALIFICATIONS

  • Experience working in a higher education setting.
  • Ability to work in a deadlinedriven environment.
  • Demonstrated ability to implement office efficiencies, including digitizing forms and records.
  • Knowledge of and facility using Kuali, Peoplesoft, and similar programs.
  • Excellent computer skills including experience with Microsoft programs, website updating, social media maintenance, and systems for managing work of self and others.
  • Ability to engage, connect, and work with diverse student, administrative, and faculty populations and provide a commitment to the values of diversity, equity, and inclusion in an educational setting.

APPOINTMENT TERMS
**TERMS AND CONDITIONS OF EMPLOYMENT
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