Administrative Coordinator - Chicago, United States - RUSH University Medical Center
Description
Location:
Chicago, IL
Hospital:
RUSH University Medical Center
Department:
Microbial Pathogens & Immunity
Work Type:
Full Time (Total FTE between 0. 9 and 1. 0)
Shift:
Shift 1
Work Schedule:8 Hr (9:00:00 AM - 5:00:00 PM)
Summary:
The Administrative Coordinator is central to many of the department wide activities, enabling efficient workflow and the achievement of department goals.
With an understanding of the department s strategies and objectives, the Administrative Coordinator is a key to budget, expense, and office management with mínimal supervision.
Exemplifies the Rush mission, vision and ICARE values and acts in accordance with Rush policies and procedures.Other information:
Required Job Qualifications:
Bachelor s degree.
Three years of administrative experience.
Excellent organization skills and strong oral and written communication skills.
Proficient with Microsoft Office software.
Flexibility and willingness to perform a variety of tasks.
Ability to work independently and demonstrates the ability to work effectively with a diverse group of people.
Ability to exercise judgment and discretion.
Ability to maintain expected level of customer service.
Ability to prioritize, multi-task, and re-prioritize using time management skills to expeditiously complete assignments and duties.
Responsibilities:
- Manages special projects/duties; coordinates and participates in department and project meetings.
- Manages department s various ongoing projects, including continually reviewing/identifying/implementing qualitative and process improvements.
- Manage the preparation and electronic submission of all grants, proposals, progress reports, and any correspondence related to office activities in compliance with its respective requirements.
- Responsible for monitoring cost center fiscal operations. Works with Administrator to conduct budget analysis, prepare annual budget analysis, and implement budget initiatives.
- Assists in design and maintenance of necessary databases. Oversees proper maintenance and database entry.
- Establishes and implements protocols for policy and procedures according to administrative guidelines. Monitors compliance and evaluates effectiveness.
- Provides coordination and administrative support to department. Tasks include management of calendars and meeting requests, coordination/preparation of meeting agendas and materials, the development of PowerPoint presentations and Excel spreadsheet support.
- Manage data collection, analysis, creation, and maintenance of databases.
- Provides administrative support for the office and staff: answer phones, take messages, maintain electronic calendars. Assist all staff with coordinating meetings as well as record and distribute minutes.
More jobs from RUSH University Medical Center
-
Clinical Faculty
Chicago, United States - 3 days ago
-
Primary Care Physician
Chicago, United States - 1 week ago
-
Comprehensive Otolaryngologist
Chicago, IL, United States - 2 weeks ago
-
Long-term Acute Care Nocturnist Hospitalist Faculty
Chicago, United States - 1 week ago
-
Orthopaedic Surgery/foot
Aurora, United States - 18 hours ago
-
Licensed Clinical Social Worker
Chicago, United States - 3 days ago