Administrative Support Coordinator - Phoenix, United States - Greenberg Traurig

Greenberg Traurig

Verified Company

Phoenix, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Onsite

Position Summary:

Duties & Responsibilities:

Answers and transfers telephone calls; receives and directs visitors and maintains visitor log
Serves as a primary point of direct administrative contact and liaison with other offices, individuals; vendors, serviceproviders and organizations on a range of specific projects/events
Resolves administrative problems by analyzing information, identifying, recommending and communicating solutions
Maintains Library material in conjunction with Research department
Maintains rapport with office leadership and employees by providing information, answering questions, and assisting with special requests
Maintains continuity of work operations by documenting and communicating needed actions to management; discovers irregularities; determines continuing office needs
Assists with the planning, scheduling and organizing of office meetings and events
Manages daily, weekly, monthly conference room reservations calendar and office visit requests
Coordinates, oversees, and/or performs a wide variety of administrative and program support activities on behalf of Directors and/or Managers, as requested
Sends memos and reminders to the Office Manager relevant to maintaining common spaces and building management notifications
Coordinates and oversees the daytoday maintenance needs of the office, as appropriate, to include logistics, security, and related activities
Acts as backup for Office Services personnel
Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Skills & Competencies:
Strong interpersonal and communication skills and ability to work effectively with all levels of the organization
Excellent organizational and cultural awareness
Exceptional client service skills
Considerable initiative, sound judgment and excellent followup skills
Strong information research skills
Coordinating, records maintenance and database management skills
Ability to prioritize and schedule work assignments to meet office needs

Qualifications & Prior Experience:

High school diploma, College Degree is a plus
Minimum 3 5 years administrative experience related to duties and responsibilities specified

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments
This position may also be sedentary and require the employee to sit for extended periods of time
Requires manual dexterity to dial a telephone, enter data into a computer, handle objects, and operate tools

FIT