Executive Assistant to The General Manager - New York, United States - The Yale Club of New York City

The Yale Club of New York City

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Yale Club of New York City is seeking a dynamic and highly organized Executive Assistant to provide administrative support to the General Manager/COO.

This individual will play a critical role in ensuring the smooth and efficient operation of the Club's executive office and will be responsible for managing a wide range of administrative tasks.

Requirements:

ESSENTIAL FUNCTIONS:

Provide comprehensive administrative support to the General Manager, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Act as the primary point of contact for internal and external stakeholders, including board /committee members, club members, vendors, staff, and handle inquiries and requests in a professional and timely manner.
Prepare and distribute correspondence, reports, and presentations on behalf of the executive team.
Assist in the planning and execution of Club events, meetings, and special projects, including coordinating logistics, managing RSVPs, and providing onsite support as needed.
Maintain accurate and uptodate records, files, and databases, including membership information, financial documents, and operational reports.
Collaborate with the Assistant General Manager and Director of Food and Beverage to support departmental initiatives, such as menu planning, inventory management, and staff scheduling.
Handle confidential information with discretion and maintain a high level of professionalism and confidentiality at all times.
Assist with special projects and other duties as assigned by the executive team.

Qualifications:

Associates or Bachelor's degree in business administration, hospitality management, or a related field preferred.
Proven experience in an administrative support role, preferably in a hospitality or club environment.
Highly organized and solutionoriented individual with the ability to handle multiple tasks concurrently is a must. Strong attention to detail.
Excellent verbal and written communication skills, with a high level of attention to detail.
Ability to work independently with mínimal supervision and collaborate effectively as part of a team.
Handle confidential information with discretion.
Highly resourceful problem solver who manages projects efficiently.
Flexibility to work evenings as needed.
Proficiency in HRIS (Paylocity) and Microsoft Office Suite.
Flexibility to adapt to changing priorities and work effectively in a fastpaced environment.