Administrative Assistant, Strategy and Consulting - New York, United States - Pfizer

Pfizer

Verified Company

New York, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Why Patients Need You

Everything we do, every day, is in line with an unwavering commitment to the quality and the delivery of safe and effective products to patients.

Our science and risk-based compliant quality culture is flexible, innovative, and customer oriented. Whether you are involved in development, maintenance, compliance or analysis through research programs, your contribution will directly impact patients.

What You Will Achieve

A career with Strategy and Consulting, Business Innovation is about being part of a team that helps set and execute strategy across the enterprise in support of Pfizer's growth aspirations.

The Administrative Professional will report to the Director of Business Operations & Consulting Services within Business Innovation at Pfizer.

The role will provide comprehensive support executing a full range of administrative duties.

In this role, responsibilities include (but are not limited to) heavy calendar management, coordination of complex meetings including executive stakeholders, assembly of briefing materials, arranging travel, expense report preparation, and planning and organizing events (internal in-person trainings, project workshops, etc.).

As a working professional, he/she will be expected to handle tasks independently, proactively, and discreetly.

This position will also coordinate with other Administrative Professionals in Strategy and Consulting, as well as across the organization to support the work of the department.

It is your hard work and focus that will make Pfizer ready to achieve new milestones and help patients across the globe.

How You Will Achieve It

Core responsibilities include, but are not limited to:

Provide comprehensive day-to-day administrative support to 2 Vice Presidents.
Proactively maintain complex calendar; anticipate conflicts and use diplomacy to resolve issues in advance
Handles full spectrum of travel arrangements (i.e. research/book flights, hotels and ground transportation; crosssite access, passport and visa documents) and provide itineraries
Prepare and submit expense reports for review; perform reconciliations in line with Pfizer policy
Organize teleconferences, WebEx, videoconference and inperson meetings and ensure all technologies needed are available, operational, and all guests are registered
Request and prepare briefing materials for meetings in advance, handling confidential information with discretion
Partner with the Business Operations Lead to facilitate the logistics and planning of meetings and events for Strategy and Consulting (e.g. SC Town Halls, team events, External meetings, etc.)
Manage and update distribution lists, organizational chart, key meetings documents
Assist the Business Operations Lead with the Strategy and Consulting Reward & Recognition Program
Proactively and independently organize and expedite workflow and initiate followup when necessary to ensure deadlines are met
Collaborate with Administrative peers on departmentwide initiatives and events as needed
Manage the onboarding and offboarding of any Strategy and Consulting contractors
Open and track all purchase orders and work with vendors to ensure invoices are paid in a timely manner; liaise with finance as needed
Assist with administrative needs associated with recruiting and onboarding new team members
Flexibility may be required to occasionally work later or longer hours to accommodate special events/assignments.

Qualifications:

Must-Have

High school degree required.
35 years administrative experience
Must be professional, selfmotivated, flexible, open to growth and challenges and a proven team player
Ability to multitask in a fastpaced dynamic environment while demonstrating a resourceful, positive attitude and a superior work ethic
Excellent attention to detail and highly organized and able to successfully handle simultaneous priorities, with speed and accuracy
A strong sense of personal integrity; able to maintain confidentiality and handle highly sensitive information; demonstrate good judgment and decisionmaking
Professional and articulate communication skills; able to seamlessly interact with experienced professionals.
Ability to remain calm and professional under pressure
Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities, anticipate and solve problems, and take initiative
Customer service orientation, as S&C is an enabling function

Nice-to-Have

College degree preferred
Experience supporting a senior leader preferred

Technical Skills Requirements:

Excellent technical skills and comfort with new technologies that will enable simplicity and efficiency: PC proficient and expert at MS Office, including Word, Excel, PPT, Outlook, Teams, SharePoint, teleconference/WebEx and videoconferencing solutions.

Hourly range for this role would be from $31.361to $52.27.

Other Job Details: