Administrative Assistant - Fredericksburg, United States - Access Star
Description
Assist the Executive Director, Director for Operations, Human Resources Director, and Managers(and others, as needed) with various administrative tasks in order to maintain the program.
- Answer telephone calls and direct them to the proper program/person and take clear messages.
- Greet and provide assistance to visitors.
- Coordinate Employee and Client Satisfaction Surveys.
- Maintain ongoing communication with Direct Support Professionals and sharing necessary
- Oversee postal components, process company mail both incoming and outgoing, etc.
- Opening/closing confidential case records, filing, correspondence, statistical reports, flyers and
- Data entry and work processing (individual and employee records).
- Manages individual admission into the program and ensuring all required documentation are
- Order supplies, maintain equipment and facilitate other office repairs in conjunction with
- Maintain schedule for all office staff and be aware of scheduling changes.
- Maintain office systems and procedures and person program specific assignments.
- Disseminate internal and external public relations & marketing materials and give tours to
- Attends regular inservices to increase skills set and knowledge of development and intellectual
- Transport individuals to appointments as necessary.
- Performs Duties of Direct Care professionals as needed.
- Process all pre hire and post hire paperwork
- Maintains accurate and uptodate human resource files, records, and documentation.
- Answers frequently asked questions from applicants and employees relative to standard
- Maintains the integrity and confidentiality of human resource files and records.
- Performs periodic audits of HR files and records to ensure that all required documents are
- Provides clerical support to the HR department.
- May assist with payroll functions including processing, answering employee questions, fixing
- Acts as a liaison between the organization and external benefits providers and vendors, which
- Conducts or assists with new hire orientation.
- Manages employee training/annual trainings.
- Assists with planning and execution of special events such as benefits enrollment, organization wide meetings, employee recognition events, holiday parties, and retirement celebrations.
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