Administrative Coordinator - Brooklyn, United States - Block Institute

Block Institute

Verified Company

Brooklyn, United States

5 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Join Our Team at Block Institute

Established in 1962, Block Institute is a Brooklyn-based non-profit organization dedicated to supporting children and adults with Intellectual and Developmental Disabilities.

Committed to our mission-driven approach, we believe in building meaningful relationships, embracing challenges as opportunities, and inspiring and being inspired every day.

Position:
Administrative Coordinator

Block Institute is seeking an organized and efficient Administrative Coordinator to join our Adult Services Programs and Support Departments team.

As the Administrative Coordinator, you'll play a critical role in ensuring the smooth operation of our programs through high-level administrative support.

This position is ideal for someone with a strong background in administration and project management, who enjoys problem-solving and creating efficiencies in operational processes.

Essential Job Duties and Responsibilities:

Provide technical support and training in the use of Paycom and Therap across multiple departments.
Assist in project management related to the implementation of policy and procedure, training/onboarding, and electronic systems.
Conduct analysis of systems and statistical data to identify trends and develop efficiencies.
Compile business intelligence to provide regular reports on trends to Program Directors.
Conduct and submit completed investigations in compliance with Agency and external policies.
Attend department meetings to gather information and assist in the development of Agency practices.
Facilitate New Employee Orientation and Agency Training sessions.
Track and monitor Policy and Procedures to ensure compliance.
Assist in the development of training curriculums.
Manage tools for reporting, tracking, and other systems used by Adult Services Programs.
Schedule appointments and relay general business information to callers.
Draft routine reports, memos, and responses to correspondence.
Ensure appropriate interactions with coworkers and program participants, adhering to regulatory agency regulations and Block Institute policies.
Maintain excellent attendance and punctuality, ensuring work responsibilities are covered during absences.

Qualifications:

Associate's Degree preferred.
Minimum of 3 years of experience in an administrative role.
Computer proficiency in Microsoft Word, Outlook, and Excel.
Strong organizational and communication skills.
Ability to follow verbal and written instructions.

Benefits:

Medical and dental insurance.
Paid time off vacation and sick leave.
Life insurance.
403(b) retirement account.
Commuter benefits plan.
Voluntary benefits such as critical care, disability, and additional life insurance.

If you're ready to join a dynamic team and play a vital role in supporting our programs and departments, we encourage you to apply.

Your contributions will help ensure the success of our Adult Services Programs at Block Institute.