- Must be at least 18 years of age.
- Must possess a High School diploma or GED equivalent.
- Minimum 2 years Accounts Payable experience preferably with a tribal organization.
- Must be proficient in a window-based computer system; Microsoft Office.
- Must be highly organized, with the ability to work with varying levels of personnel, both internal and external with the tribe.
- Ability to manage multiple tasks and discern priorities
- Exceptional customer service skills.
- Detail oriented with outstanding work ethic in a fast-paced work Environment.
- Ability to communicate with vendors and customers regarding account status and related transactions in a professional, courteous and prompt manner.
- Must possess reasonable ability to communicate in English.
- This is a non-covered position and will be subject to pre-employment drug testing and criminal history background check.
- Must have employment eligibility in the U.S.
- Indian preference will be observed in the hiring process.
- Associate degree in accounting.
- Process weekly and recurring monthly payment requests, ensuring appropriate approvals and backup documents and correct coding are in place in the electronic requisition system.
- Weekly audit of the requisition system for Rush and open PO status & process outstanding requests.
- Process other payment requests as needed by the AP team.
- Coordinate the weekly check run with other AP team staff including invoice data entry into computerized accounting system, post to general ledger, generate checks, and affix checks to supporting documentation in preparation for signature; stuff and mail.
- Timely filing of the AP documents
- Maintain files for unpaid and paid invoices in an organized manner; maintain system to ensure timely payment of all invoices.
- Create new vendor file and information in the accounting system, maintain W-9 information for issuing 1099 forms.
- Assist with the annual audit preparation.
- Communicate with the Tribal personnel or vendors regarding missing supporting documentation or charge codes.
- Research and respond to vendor and Tribal departmental personnel inquiries.
- Research stale-dated checks and make recommendation on action to be taken.
- Assist with the preparation of annual 1099 tax statements and mail to vendors.
- Maintain appearance standards as outlined in CTCLUSI policies.
- Must be able to interact with Tribal members and the general public in a courteous, professional, and efficient manner.
- Communicate effectively both orally and in writing.
- Maintain a good attendance record.
- Other duties as directed by management.
- The noise level in the work environment is usually moderately quiet.
- Must be able to walk, talk, hear, use hands to handle, feel or operate objects, tools, or controls, and reach with hands and arms.
- Vision abilities required by this job include close vision and the ability to adjust focus.
- Must be required to push, pull, lift, and/or carry up to 40 pounds
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Accounts Payable Specialist - Coos Bay, United States - Confederated Tribes of Coos, Lower Umpqua, and Siuslaw Indians
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Description
MINIMUM JOB REQUIREMENTS
PREFERRED QUALIFICATIONS
SUMMARY
Under the supervision of the Chief Financial Officer, this position is responsible for various Accounts Payable (AP) duties for the Tribal Government.
