Contracts Coordinator - Brentwood, United States - Perimeter Security Partners

Perimeter Security Partners Brentwood, United States

2 days ago

Description

Perimeter Security Partners is a three-time Inc. 5000 listed rapidly growing company that designs, constructs, repairs, and maintains perimeter security systems for some of our country's most critical government and private facilities, including: the U.S. military, National Park Service, data centers, corporate headquarters, stadiums, utilities, and other critical infrastructure assets.

PSP is a nimble, dynamic, and growing company that offers extraordinary room for personal and professional growth as you learn the industry and demonstrate your initiative. We have a team-oriented, collegial culture fostering direct collaboration with the owners to ensure our projects are completed successfully and customers are satisfied. Protect those who make our country strong

We are looking for a motivated Service Contracts Coordinator to provide administrative and logistic support as well as manage the repository of all contracts. The Contract Coordinator will manage all aspects of contracts including preparing or revising reports, contract negotiations, disseminating information, sourcing, and procurement of materials, develop subcontract documents, and perform other tasks as directed. This position will work closely with the Maintenance and Service Project Management team to maintain contracts through all stages of the workflow from initial request and approvals to warranty. This position will report to the Project Manager.

Duties:

Work within the contract scope to coordinate the day-to-day administration of all contract workflow steps.

Prepare accurate and current client contracts and negotiate terms and conditions with all internal and external clients.

Work with all contract stakeholders to bring contracts from request to executed status including reviews, signature process, expiration dates and closing.

Perform daily coordination with service department technicians and subcontractors, updating the Project Manager on work progress and support needed.

Collect and organize electronic documentation following each repair or preventative maintenance visit, including compiling receipts, reviewing completed checklists, obtaining client approval signature(s), composing technician reports, and other close-out documents.

Manage contract budgets and encumbrances. Assign contracts to invoices and ensure timely and accurate approvals.

Assist the Project Manager with the development of service proposals including gathering material and equipment quotes, formatting cost sheets, and proposal writing.

Assist the Project Manager with the development of the service department's schedule and tracking the status of all awarded scheduled and unscheduled service requirements.

Assist the Project Manager with routine communication including e-mail and telephonic contact with vendors, subcontractors, and customers.

Manage Year-end processes with rolling contracts forward to the new fiscal year as well as multi-year contracts.

Perform other projects and duties as assigned.

Requirements

Skills, and Qualifications:

Associates' degree in business administration, management, electronics, engineering technology, logistics, or a related field is required. A Bachelors' degree is preferred
2 or more years of experience as a Contracts Coordinator or similar role
Excellent verbal and written communication skills with impeccable attention to detail
Advanced proficiency with MS Excel, Word, and other MS Office applications is required
Ability to work independently with a high level of organization, as well as analytical and problem-solving skills
Ability to work under pressure and tight deadlines
Must possess a valid driver's license
Must be able to work in the United States without sponsorship

Physical Requirements:

Ability to sit or stand at a computer workstation for several hours at a time
Ability to lift at least 50 pounds to waist level

Additional Information:

Duties are performed primarily in PSP's Brentwood, TN office
Occasional travel to vendor locations, work sites, and off-site meeting locations in the United States with all related expenses paid for by the company

Benefits

Benefits:

Full Time / Salary ($50,000-60,000, depending on experience)
Matching 401K (4%)
Healthcare & Dental Insurance
Eligibility for Profit Sharing Bonus
Phone Allowance
Paid Time Off
11 Paid Holidays

Contracts Coordinator

3 weeks ago

Perimeter Security Partners Brentwood, United States

Job Description · Job DescriptionPerimeter Security Partners is a three-time Inc. 5000 listed rapidly growing company that designs, constructs, repairs, and maintains perimeter security systems for some of our country's most critical government and private facilities, including: ...
Coordinator, Contracts and Reporting

2 weeks ago

Tennessee Board of Regents Nashville, United States

Coordinator, Contracts and Reporting · Job no: 498617 · Work type: Staff Full-Time · Location: Nashville · Categories: Staff · Title: Coordinator, Contracts and Reporting · Employee Classification: Clerical & Secretarial · Institution: System Office · Department: Procurement ...
Coordinator, Contracts and Reporting

2 weeks ago

Motlow State Community College Nashville, United States Full time

Title: Coordinator, Contracts and Reporting · Employee Classification: Clerical & Secretarial · Institution: System Office · Department: Procurement, Contracts, and Payment Services · Campus Location: Tennessee Board of Regents System Office · Job Summary · The Coordinator, Contr ...
Service Center Coordinator for Contracts and Reporting

6 days ago

Tennessee Board of Regents NASHVILLE, United States

The Service Center at the Tennessee Board of Regents (TBR) supports the System Office and Technical Colleges of Applied Technology (TCATs) within the following functional areas: Human Resources, Payroll, Finance, Procurement & Payment Services, and Student Records & Financial Aid ...
Sales Contract Coordinator

3 weeks ago

Coolray Heating and Cooling Tennessee Nashville, TN, United States

Want to work for the newest HVAC, Plumbing and Electrical Company in Nashville that sees your potential, values your expertise, and prioritizes your work/life balance? Coolray is looking for a LEADER who is able to MOTIVATE, TRAIN AND LEAD a Sales Team to success We are seeking a ...
Service Center Coordinator for Contracts and Reporting

13 hours ago

Tennessee Board of Regents San Francisco, United States Permanent

The Service Center at the Tennessee Board of Regents (TBR) supports the System Office and Technical Colleges of Applied Technology (TCATs) within the following functional areas: Human Resources, Payroll, Finance, Procurement & Payment Services, and Student Records & Financial Aid ...
Student assistant/temporary employee for law and contracts

1 week ago

Quantum Dynamics Brentwood, United States

Location: 35410 Hungen | Contract type: Part-time, temporary | Job ID: 839071 · What you will be doing: · You will be responsible for the archiving process within the department and support the employees on site. · You ensure the digitization and indexing of contract documents. F ...
Network Contract Coordinator Senior

1 week ago

Bethany Christian Services Nashville, TN, United States Full time

Intake Coordinator · Requisition #: req13156 · Location: Nashville, TN · Hours: Full-Time (40 Hours/Week) · This is a bilingual (English/Spanish) position · Bethany is changing the world through family. We began our work by serving one child more than 75 years ago. Today, Beth ...
Junior Project Manager

1 week ago

Calculated Hire Brentwood, United States

Job Summary: · This position is responsible for processing invoices, coordinating payments, contract administration, ensuring POs are in place, and managing construction activities; including contract modifications and pay applications for new, relocated, and construction project ...
Legal Assistant

13 hours ago

AdaptHealth Brentwood, United States

Position Summary: · The Legal Assistant is in a critical position within the legal department at AdaptHealth. The position will primarily support the Deputy General Counsel, and legal Team with legal administrative duties. · Essential Functions and Job Responsibilities: · Documen ...
NEW School Based SLPA Opening

11 hours ago

Soliant Brentwood, United States

Minimum 1+ years speech therapy experience required. · Soliant Health is partnering with an exceptional school district near Brentwood, CAwho has a fulltime contract position open for aSpeech Language Pathologist Assistant for the school year. · To qualify, you must have at least ...
Field Engineer

3 days ago

Hoar Construction Brentwood, United States

The Field Engineer is responsible to help facilitate project delivery and administrative requirements related to planning, management and communication through effective day-to-day administration and coordination of projects. Works closely with Project Managers, Superintendents, ...
Vice President, Corporate

3 weeks ago

Ardent Health Brentwood, United States

*This is an onsite posistion located in Nashville, TN. Relocation assistance is available. · Ardent Health Services is a leading provider of healthcare in communities across the country. Through its subsidiaries, Ardent owns and operates nearly 200 sites of care and 30 hospitals ...
Vice President, Employment

3 weeks ago

Ardent Health Brentwood, United States

*This role is located in Nashville, TN. Relocation assistance is available. · Ardent Health Services is a leading provider of healthcare in communities across the country. Through its subsidiaries, Ardent owns and operates nearly 200 sites of care and 30 hospitals across six stat ...
Sr Billing Manager

2 weeks ago

UtiliQuest, LLC. Brentwood, United States Full time

Overview and Essential Functions A successful SR Manager Billing shall be responsible for coordinating and managing billing funcitions across multiple offices within their region. Shall maintain and monitor billing operations across an array of projects to ensure efficiency, accu ...
Procurement Manager

3 days ago

pulteGroup Brentwood, United States Full time

We know that BUILDING HOMES & COMMUNITIES BEGINS WITH BUILDING THE BEST TEAM · How would you like to be a part of team that has been providing the American Dream of homeownership to families for more than 60 years? PulteGroup is a FORTUNE 500 company and one of America's top resi ...
Social Media Coordinator

7 hours ago

Randstad North America, Inc. Brentwood, United States

This position is a contract part time role, requiring 24 hours a week or 3 days a week. You will be responsible for brainstorming, creating, and executing graphic and video content across multiple social media platforms including but not limited to t Social Media, Media, Coordina ...
Purchasing Manager

1 week ago

Drees Homes Brentwood, United States

Overview · Drees Homes is a family-owned home building company with a passion for making custom homes easy. For 95 years, we have taken care of our employees and our customers. It's why we rank as the 18th largest privately-owned builder in the country and have a track record of ...
Legal Services Director

3 weeks ago

Kindred Healthcare Brentwood, United States

ScionHealth is recruiting for a Legal Services Director - Contract Management to join our Legal team · Job Summary · The Legal Services Director - Contract Management is responsible for the management of the Company's contract management function, including the development, docum ...
Legal Assistant

3 weeks ago

AdaptHealth Brentwood, United States

· Position Summary: · The Legal Assistant is in a critical position within the legal department at AdaptHealth. The position will primarily support the Deputy General Counsel, and legal Team with legal administrative duties. · Essential Functions and Job Responsibilities: · * Do ...