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Financial Grants Manager - Jackson, United States - Community Action Agency
3 weeks ago
Description
Job DetailsLevelExperiencedJob LocationJackson OfficePosition Overview:
Manages cash for the Agency.
Requests advances/reimbursements from various funding sources, develops budgets for all programs prepares reports as required by each funding source in a timely manner, records and reconciles balance sheet accounts, interfaces with program directors regarding budgets and expenses.
Prepares reports and forms for outside entitites when necessary. Prepares year-end audit work papers, journal entry transfers, and oversees contract process. Must be knowledgeable of OMB-Circulars and guidelines pertinent to assigned grants/programs.Essential Job Functions:
Manages cash for the Agency. Ensures adequate cash flow. Oversees all cash transactions, transfers money into General, Payroll, Housing and Cafeteria accounts as needed. Record wire transfers from various funding sources on a weekly basis.
Requests advances and reimbursements from various funding sources; particularly the Department of Health and Human Services for Head Start and other appropriate grants.
Tracks balance of grant funds remaining. Ensures advances are requested on a pro-rated basis, not exceeding expenses incurred.Develop budgets for all programs. Prepares reports as required by each funding sources in a timely manner. Responsible for reviewing new and existing contracts for reporting requirements, forms, and due dates. Interfaces with program directors regarding budgets, expenses and other pertinent matters relating to assigned grants.
Records monthly accounts receivable for all FSR's, SOE's and other billings as necessary. Reconciles Accounts Receivable on a quarterly basis. Prepares workpaper indicating outstanding amounts due. Conducts follow-up as directed by the Chief Financial Officer.
Prepares reports for the Policy Council and attends the meetings.
Attends the monthly housing meeting; must be knowledgeable of housing/community development issues and be prepared to answer questions as well as raise appropriate issues, solutions to problems, etc.
Attends other meetings as required.Prepares Board Proposal forms when necessary for all assigned programs.
Prepares year-end audit workpapers on all assigned grants as part of the A-133 Audit and works with internal and external auditors on the A-133 Audit as well as a variety of specific program audits.
Prepares journal entry transfer of payroll from Paycom to MIP on a bi-weekly basis.Monitors assigned programs and prepares adjusting journal entries as needed.
Oversees the contract process ensuring that contracts are prepared accurately, timely and in accordance with budget parameters.
Must be knowledgeable of OMB-Circulars and all guidelines pertinent to assigned grants/programs.
Approve check requests, invoices and purchase orders for assigned programs/grants.
Performs all other job-related duties as assigned by the Chief Financial Officer.
Other Hiring Contingencies:
pass a criminal background check after hiring offer; may be required to pass an agency physical and TB testSupervises: As assigned (Accounts Payable Coordinator & Staff Accountant)
Training:
All staff will participate in professional development training and ongoing CAA trainings as deemed appropriate by their supervisor
Note:
This job description is not intended to be all-inclusive.
It is intended to describe the general nature and level of work being performed by people assigned to this position.
Employee may perform other related duties as assigned by the supervisor to meet the ongoing needs of the organization.QualificationsEssential Qualifications:
Education:
Accredited Bachelor's degree in Accounting
Training:
General financial management and as required for the position
Certification/Licenses:
N/AWork Experience:
Two to three (2-3) years' experience in a non-profit setting with high level accounting.
Experience should include knowledge of financial reporting/ staff supervision and a sound understanding of federal accounting and administrative; or any equivalent combination of education and work experience that provides the necessary knowledge, skills and abilities for the position may be considered at the discretion of the Chief Executive Officer and Chief Financial Officer.
Transportation:
Must have reliable transportation
Basic Skills:
Excellent financial management skills including ability to develop and maintain a multi-fund total accounting system of records, reporting, audit trails and reconciliation.
Ability to operate computerized systems. Excellent communication skills; both verbal and written.Problem Solving, Decision Making and Interpersonal Skills:
Ability to work well with others. High level of problem solving and decision making skills essential. Promote teamwork, participate as a team member with other agency staff and as part of interagency teams.
Physical and Mental Capabilities:
Ability to do close work for long periods of time. Good visual memory, visual discrimination, auditory memory, auditory discrimination. Ability to work with computer keyboards and screens.
