Administrative Assistant/receptionist - Kalamazoo, United States - Mall City Mechanical

Mall City Mechanical

Verified Company

Kalamazoo, United States

1 day ago

Posted by:

Mark Lane

beBee recruiter

Description

Our incredible team is looking to add an Administrative Assistant to support our front office.

Our culture is designed to thrive with high autonomy and deep talent expertise.

Our people are responsible for exemplifying our organizational values:

Trust
We do what we say

Commitment

We finish at all costs

Drive

We lead by example

Excellence

We never settle

If you are driven and have a passion for innovative solutions, MCM is the perfect fit for you.

Let's talk.

Administrative Assistant - Job Description

Reports to:
Office Manager

Summary of the Job:

This position works independently to accomplish own responsibilities, but will also work closely with our Business Administration team and others to assist as needed.

Responsibilities include answering and directing phone calls, accounting functions and general office duties.

Key Roles:

Handling Reception and Greeting clients, customers, and more into the office
Answering Incoming Phone Calls
Filing & Mail Distribution
Maintaining Office Inventory
Assisting Office Manager in All Tasks
Scheduling Employee Events

Additional Duties and Responsibilities:

Welcomes visitors in a warm and friendly manner, answers any questions and directs them appropriately
Answers and directs phone calls in a polite and friendly manner
Maintains security, professionalism and organization of the front office
Sorts and distributes incoming mail
Takes inventory of supplies and restocks as needed
Maintains the general office filing system, files and scans documents as needed
Handles sensitive information in a confidential and impartial manner
Participate in proactive team efforts to achieve departmental and company goals
Schedule Employee Events for all departments
Maintain breakroom and conference room cleanliness
Comply with all safety policies, practices, and procedures. Report all unsafe activities to Safety Manager, Lead Superintendent, and/or Human Resources.
Performs other duties as assigned

Required Qualities:

Must possess the traits of: Trust, Commitment, Drive and Excellence
Ability to maintain a positive attitude in difficult and high stress situations
Team player
Ability to be friendly, courteous, and helpful to all who come into the office

Required Skills and Experience:

Exceptional multitasking skills
Excellent communication skills, both verbal and written
Proficient personal computer skills, including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
Strong customer service skills
Strong attention to detail

Physical Requirements:

Light physical activity performing nonstrenuous daily activities of an administrative nature.
Driving necessary on occasion. Not limited to picking up and dropping off items.

The above outlined criteria is not an exhaustive list of all functions that may be required of this role, additional duties may be assigned.

Mall City Mechanical reserves the right to revise this job description at any time.

An employee in this position must be able to perform all essential functions of the position to a satisfactorily level and, if requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Mall City Mechanical is an Equal Opportunity Employer committed to a diversified workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, age national origin, disability, protected veteran status, or any other factor protected by federal, state or local laws._

Benefits: