Office Concierge 2 - Brooklyn, United States - Talent Team

Talent Team
Talent Team
Verified Company
Brooklyn, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Title:
Office Concierge 2 Montague Location in Brooklyn (Monday, Wednesday and Friday 9am - 5pm)

(Tuesday and Thursday 11am

  • 7pm)

Department:
Administrative Services


Reports to:
Administrative Services _Manager_


_________________________________________________

Position Summary:


Receptionist/Office Assistant Duties and Responsibilities

  • Welcome families and visitors.
  • Answer phones and take messages.
  • Manage inventory of office supplies.
  • Perform other clerical tasks as needed.
  • Assist programs with laundry and shower room scheduling.
  • Replenishing of community refrigerator/supply/snacks.
  • Keeping play area clean and organized.
  • Oversee locker usage.
  • Work in conjunction with cleaning team to ensure site cleanness.
  • Maintain open communication with supervisor/leaders in regards to security and maintenance concerns.
  • Provide coverage for as needed for neighboring Graham Windham location (1PP).

Conference Room Booking & Guests Services:

  • Timely management of conference room accommodations (includes reservation, audio-visual equipment, food service supplies)
  • Screens incoming calls, takes phone messages.
  • Greets and directs families/guests to the proper areas of service.
  • Assist with the setup and take down conference rooms for meetings.

Interoffice and External Mail Services

  • Arrange interoffice mail for messenger service.
  • Sort, process and distribute mail and incoming mail from Graham-Windham sites.

Competencies & Character Traits:


  • Humane leader.
  • Committed to antiracism and changing structurally racist systems.
  • Maintains an uncompromised commitment to integrity.
  • Eager to selfreflect, demonstrate vulnerability and humility, and make improvements.
  • Focuses on possibilities and bringing people together to develop solutions.
  • Exceptional written and verbal communications skills.
  • Demonstrated ability to establish relationships with external and internal constituents.
  • Demonstrated coordination, time management and organizational skills.
  • Belief in the capacity for human beings to make extraordinary change.
  • Embraces the Graham Pillars of _Respect, Grow, Thrive and Lead._

Disclaimer:


  • Job descriptions and specifications are not intended and should not be construed to be an exhaustive list of all responsibilities, skills or working conditions associated with a job. They are intended to be an accurate reflection of the principal requirements of the position _EOE
  • High school diploma or GED certificate
  • Administrative or clerical experience preferred
  • Computer proficiency with Outlook, Word, Excel and Google Docs
  • A proven capacity to work inclusively and collaboratively with program, fiscal and administrative leadership, as well as external stakeholders,
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