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Temporary Administrative Associates - Austin, United States - University of Texas at Austin

University of Texas at Austin

Verified Company

Austin, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Posting Title:
Temporary Administrative Associates - Utilites and Energy Management - (UTEMPS)

Hiring Department:

UTemp Pool

Position Open To:

All Applicants

Weekly Scheduled Hours:

FLSA Status:

Non-Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue Until Oct 18, 2024

-
Location:

UT MAIN CAMPUS

Job Details:

General Notes

Purpose

Positions to provide data entry and administrative support for Utilities & Energy Management for the UTWorks project.

Responsibilities:

Collect, document, input, and retrieve information using data entry functions. Enter asset and PM data from 4 UEM divisions into a data load spreadsheet in preparation for transferring asset and PM information into UTWorks. Evaluate and verify notes and reports for correctness and accuracy before entering information into Excel spreadsheets. Ensures correctness and completeness of data that has been or is to be entered.
Maintain confidential records and files. Must understand that security and confidentiality of the information being dealt with is mandatory. Confer with other department personnel as needed on data entry matters. Meet as a group and individually with other team members and supervisors.

Required Qualifications

A Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of administrative experience.

Microsoft Excel experience is required. Proficient in Microsoft Office and Adobe Acrobat. Ability to work collaboratively in a team environment as well as initiate and follow through on work independently. Excellent time management and prioritization skills as well as the capability to work in a fast-paced environment. Strong communication skills and ability to effectively interact with individuals at all levels. Strong analytical skills. Experience working with a variety of internal and external partners. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree and 3 years of experience coordinating or administering a program, or 3 years experience providing support to a program.

Working knowledge of project management principles.

Hourly Rate

$18.00

Working Conditions- Attire: Business casual- Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation

Work Shift- Hours per week - 40- Work hours are 8:00 a.m. to 5:00 p.m.- Shift is Monday through Friday. Flexible work arrangements may be available after onboarding and training. The remote location must have a reliable internet connection to support working remotely.

Required Materials- Resume/CV- 3 work references with their contact information; at least one reference should be from a supervisor

Employment Eligibility:
Retirement Plan Eligibility:
Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an

equal opportunity/affirmative action employer

, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original

documents

to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.