Unscripted Production Coordinator - Burbank, United States - Disney

Disney

Verified Company

Burbank, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Unscripted Production Coordinator (Hulu)

Job ID

Location

Burbank, California, United States

Business
Disney Entertainment Television

Date posted
May 09, 2024

Job Summary:

The coordinator provides support to the Vice President and proactively manages and organizes heavy calendar scheduling, phone lines and book travel arrangements for the Hulu Unscripted team.

Responsibilities:

Manage busy calendar and phones, maintain phone logs, schedule meetings, make travel arrangements, and prepare expense reports.
Interface directly with other senior executives and their support teams your ability to collaborate well with people on all levels is an especially important part of your job.
Review your leader's schedule to buildin time for things like thinking and traveling to their next meeting.
Understand the day's priorities so you can be strategic about how you direct phone calls.
Schedule conference rooms, meetings, and video chats.
Manage extremely confidential, sensitive information, remembering that Disney is a publicly traded company.
Assist with onboarding new employees you will be the "friendly face" to answer all their questions, including some who are extremely senior in the organization.
Plan large, highprofile events like offsites and teambuilding activities to maintain a positive culture.
Help create a cohesive and collaborative environment within the department and function as a resource when executive is unavailable.
Provide additional support to other executives and department as needed.
Consistently update internal documents with new information as it comes in.
Assist in building and maintaining production related documents for individual show use.
Track, organize, and manage all production and post materials on past and current shows.
Create spreadsheets off existing information to provide; overview and comparison, as well as sever for research purposes.
Cross collaborates with internal departments regarding production updates, and make sure they consistently have the most up to date information.
Serve as a liaison between Hulu and our studio partners to help manage, sort, and forward inquiries to the appropriate individuals and departments.
Ensuring Production Executives are aware of any events, important production dates, and studio meetings they should be involved in.

Basic Qualifications:

A minimum of 2 years of previous coordinator experience within entertainment company/Studio.
Talent Agency experience required.
Unscripted Production experience required.
Ability to successfully coordinate multiple projects simultaneously.
Manage smooth operations of the executives' calendars and offices, being mindful of deadlines and priorities.
General understanding of the television development process and cycles.
Knowledge of Production Companies, agencies, and networks.
Must be able to work with mínimal supervision.
Willingness to work overtime with short notice, which may include weekends.
Must live within a commutable distance to Burbank, CA. (position is onsite 4+ days a week)
Excellent communication skills, both written and verbal.
Proficient knowledge of Outlook, Word, Excel, BOX and Google Suite.
Basic knowledge of EP Budgeting.
Proficiency in cloudbased file management, i.e., Dropbox.

Education is important to us, here is what we are looking for: