- Assist in preparing high quality prime and subconsultant proposals through the development of marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials
- Maintain the CRM database by inputting and updating information on opportunities, projects, resumes, photos, and document templates
- Assist with opportunity tracking via IMS, DJC (Daily Journal of Commerce), and providing summaries of Capital Improvement Plans
- Support the team with research, reports, and tracking documents
- Assist with internal word processing - reviewing, editing, and compiling documents, filing documents and other items
- Attend and note-take for misc. internal meetings
- Assist with design award submissions
- Order promotional items such as business cards and additional office materials
- Support corporate marketing with social media efforts, website updates, and misc. companywide requests
- Assist in coordinating internal events (quarterly events, conferences/exhibits, office gatherings, etc.)
- Interact with and facilitate communications with staff, vendors, and clients
- Support production staff as needed - greet office guests/vendors, office supply ordering, answering multi-line phone system, coordinating catering, shipping, rental cars, etc.
- Run errands as needed on a weekly, monthly basis
- Perform other duties as assigned by supervisor
- Follow Shannon & Wilson's Quality Assurance policies and procedures
- Follow and promote Shannon & Wilson's Health & Safety and Loss Prevention policies and procedures
- Assist with preparation of reports by providing word processing assistance and assembling pdf documents.
- 4-year college degree
- 0-2 years of marketing/administrative experience, preferably with an Architectural/Engineering/ Construction services firm
- Experience with document production equipment is ideal, i.e., printing, copying, and binding
- Experience with Quality Assurance (QA) programs and audit procedures and record keeping, desirable.
- Strong analytical and organizational skills, with an ability to multi-task and manage time effectively
- Excellent, writing, proofreading, editing, and document production skills
- Creative with exceptional attention to detail and strong design sensibility
- Superior ability to communicate tactfully and diplomatically, both written and verbally
- Must be able to work in a fast-paced, multi-tasking environment with a good understanding of the time critical nature of proposals and other marketing tasks
- Must be able to balance multiple deadlines and work effectively under pressure
- Basic knowledge and understanding of marketing and business development strategies
- Demonstrated proficiency in MS Word, Excel, PowerPoint, Outlook, and Adobe Acrobat required; familiarity with InDesign, Photoshop, and a CRM Database is desired
- Employee ownership
- Comprehensive medical, prescription, vision, and dental coverage.
- Pre-tax health and daycare FSA
- Life and disability insurance
- Long-term care insurance
- Profit sharing and 401(k) plans
- Paid time off for vacation and sick leave
- 10 paid holidays
- Paid volunteer day
- Free parking
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Marketing Assistant - Garden City, United States - Shannon & Wilson
Description
Job Details
Level Entry Job Location Boise ID - Boise, ID Position Type Full-time Education Level BA Travel Percentage OccasionalDescription
The Admin/Marketing Assistant for Shannon & Wilson will be responsible for supporting the Boise Admin Group with quality proposal information, ongoing input and maintenance of crucial data in the CRM database (Cosential), assistance in creating and/or updating marketing collateral, and administrative duties to keep the department running smoothly. This role provides an opportunity for the right candidate to grow their career in an employee-owned company that has been in business for 70 years.
Responsibilities:
Qualifications
Education and Experience
Required Qualifications
Level Placement
Typically, depending on an applicant's education, experience, other qualifications they possess, if they are a fit for the company and local office culture, and the current business needs, an Entry-Level Marketing/Administrative Assistant typically would be placed at a Shannon & Wilson Office Services I and II.
Shannon & Wilson offers a competitive benefits package to support our employees. These benefits include:
Shannon & Wilson is an Equal Opportunity Employer
Please note that non-solicited resumes from external recruitment agencies will not be considered as introductions to our business, unless a preapproved agreement is in place and the external recruitment agency has been engaged to work on this specific vacancy.
