Business Process Consultant - Chantilly, United States - Arcfield

Description

Overview:

Arcfield is a leading provider of full lifecycle, mission-focused systems engineering and integration capabilities to the U.S. government and its allies. The company has more than 60 years of proven experience providing advanced engineering and analysis, IT and C5ISR capabilities to support our nations most critical national security missions. Headquartered in Chantilly, VA and with 16 offices around the world, Arcfield employs approximately 1,200 engineers, analysts, IT specialists, and other professionals who put our customers missions first, helping them solve their most complex challenges through innovations in modeling, simulation and analysis, digital transformation and C5ISR. Visit for more details.

The successful candidate engages in a diverse set of task order specific tasks covering a broad set of consulting capabilities. Applies a variety of analytical, problem solving, and reporting skills and techniques to both standard and unique business processes. Documents and evaluates standard or unique business processes and makes recommendations for process improvements. Produces a variety of communications from informal email interactions to formal memos, issue papers, presentations, and executive briefings.

Analyzes portfolios, programs, and projects to identify risks and help the Sponsor develop, apply, and monitor mitigations. Conducts research to investigate Sponsor problems and work collaboratively with Sponsor to formulate and recommend solutions. May provide financial risk management support to include maintaining a financial risk register and completing annual fraud risk assessments. May provide a range of financial statement audit and audit risk management and remediation support to help maintain a clean audit opinion and improve internal controls. May provide a range of resource and budget management support. May assess the impact of new guidance on financial operations and support the implementation of new guidance when and where applicable.

The roles and responsibilities consist of, but are not limited to the following:

• Assist with the development and monitoring of multiple level strategic plans.
• Develop and implement program management processes including requirements, resources, schedules, configuration, and risk management processes.
• Support technical communications and business management efforts within the office and with other stakeholders
• Participate in program-level and organizational program review boards to foster cooperation within and across programs.
• Assist in the coordination and planning for program and organizational engineering review boards, and other technical forums.
• Provide technical editing and writing support including, at minimum, documentation of the technical aspects of Sponsor collection and support systems and compilation of highlights to help communicate mission impact.
• Assist in collecting information for and drafting department level responses to action tasking.
• Coordinate schedules, generate minutes, and document action items. As directed, the candidate shall provide documentation assistance for Sponsor meetings with stakeholders external to the Sponsor.
• Coordinate schedules and manage calendars, set up meetings and coordinate daily activities amongst executive management.
• Provide executive support including meeting minutes, task tracking, and professional coordination of managerial priorities with Sponsor and partner organizations.
• Coordinate the management of two locations to include space assignments, on-boarding, logistics, supplies, and corporate IT issue reporting; and provide assistance with the creation of SOPs for administrative activities.
• Plan and coordinate non-standard executive level engagements (i.e. all hands, offsites, etc.)
• Prepare, review, and disseminate executive level materials to include finalizing briefing packages, drafting e-memos, and coordinating meeting agendas.
• Implement flexible workflows that reflect Sponsor governance practices for pre-coordination, review, and approval processes.
• Work across the organization to ensure appropriate content is available for decision makers at each review.
• Workflows:
  • Action item development, assignment, and status
  • Facility access requests
  • Changes to access controls (with interface to Securitys clearance database)
  • On boarding and off boarding procedures
  • Discrepancy Report management
  • Other ad-hoc front office business process related workflows
• Action Items
  • Triage and adjudicate all action item tasks pertinent to the Sponsors mission to include queries of management.
  • Work across organization to collect appropriate Action inputs.
  • Provide timely and responsive replies to all applicable Actions.
  • Adjudicate conflicting responses.
• Provide assistance with the capture of data management across Sponsor Programs.
  • Develop and communicate operational and business metrics.
  • Support the Sponsors front office to collect/mine appropriate data to assist in the definition of appropriate operational and business metrics.
  • Support transport and integration of data for consolidation purposes to support the Sponsors analysis of such data.
  • Provide, clean-up, consolidation, and visualization of data. Visualization includes dashboard creation and design to meet unique Sponsor requirements.
  • Support the analysis and evaluation of legacy business processes and the design and implementation of improved processes.
  • Tracking and archiving board-approved programmatic and financial requirements.

Required Qualifications:

• Minimum of a Bachelors degree with 8 years of experience (MS 6, PhD 3).
• Must possess and be able to maintain a TS/SCI with polygraph clearance.
• Demonstrates professional competence as a plans and budget officer.
• Exhibits full awareness of financial resource requirements both for the execution year and budget out-years.
• Ability to analyze and evaluate financial data to resolve inconsistencies, identify key issues, and propose solutions.
• Develops and implements long-range plans to accomplish office goals and collaborates in strategic planning for future years.
• Prepares budget exercise submissions; assimilates information about program goals, requirements, costs, and schedules; ensures that submissions are rational, defensible, and executable.
• Ensures that program execution is proceeding within available resource constraints and remains consistent with goals; proposes and implements resource realignment (including from multiple sources) as required or in response to unplanned circumstances.
• Exhibits broad comprehension of relevant statutes, regulations, and policies in resource utilization and in the budget development and execution processes.
• Routinely constructs and maintains background documentation on programmatic and resource analyses, discussions, thinking, and decisions to aid the component's resource management continuity.
• Demonstrates excellent writing skills and ability to craft clear concise request for funding and responses to taskings.
• Demonstrates excellent oral communication skills to brief management on resource issues.
• Proven ability to interact with customers, senior leadership and program managers in a highly matrixed environment.
• Demonstrated experience working in a collaborative, fast paced environment with a willingness to assist and support teams with evolving requirements and objectives.
• Ability to rapidly and effectively analyze and prioritize tasks, solve problems, work several tasks concurrently, and efficiently manage a high volume of emails, develop fluency with online tracking tools.
• Proven ability to work independently while also coordinating, collaborating, and liaising with appropriate stakeholders.
• Ability to develop and maintain positive working relationships with officers at all levels of the organization.
• Strong analytical skills and attention to detail.
• Self-starter with strong initiative and follow through.
• Expert level skills with Microsoft Office products.

Desired Qualifications:

• Hold and maintain one (1) or more of the following industry standard certifications: Project Management Professional (PMP), Program Management Professional (PgMP), Risk Management Professional (PMI-RMP), or Portfolio Management Professional (PfMP).

EEO

Arcfield proactively fulfills its role as an equal opportunity employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, sexual orientation, gender identity and expression, national origin, marital status, physical or mental disability, status as a Disabled Veteran, Recently Separated Veteran, Active-Duty Wartime or Campaign Badge Veteran, Armed Forces Services Medal, or any other characteristic protected by law.