Office Admin Assistant - Oakland, United States - Wilson Associates

Description

Are you an organized and detail-oriented individual looking for a new opportunity in the property management field? We are a small family run business located in Rockridge, Oakland currently looking to hire an Admin Assistant to join our team

As an Admin Assistant, you will play a vital role in ensuring the smooth and efficient operation of our office.

This is a fantastic opportunity to contribute your skills in a friendly and supportive work environment.


Skills and Qualifications:

• Bachelor's Degree preferred
• At least 35 years of office administration and administrative support, ideally with a property management/real estate background.
• Excellent computer skills using MS Word and Excel; Google Docs; Dropbox; Asana task management software. Preferable experience with AppFolio property management software
• Strong phone and communications skills
• Bilingual in Spanish (a plus, but not mandatory)
• Clean driving record
• Confident selfstarter who can work proactively to complete tasks with efficiency and accuracy
• Takes initiative and able to receive feedback while working as part of a team

Job duties & Responsibilities

• Assist with maintenance schedules by prioritizing and assigning work orders
• Coordinate work order requests with tenants and maintenance crew
• Onboarding and offboarding tenants to ensure smooth unit turns involving key elements such as: inspections, repairs, keys, signage, cleaning
• Assist with marketing materials for listings of available units for rent
• Update and maintain property management data in AppFolio
• Order specific signage as needed for each property
• Research and order products and tools for repairs, maintenance and construction
• Assist with bookkeeping tasks such as credit card reconciliation, accounts payable, accounts receivable, timesheet data entry and document scanning
• Use a tracking system for recycling construction materials for reporting to City of Oakland
• Coordinate with tenants for any utility install and resolve any issues with utility companies.
• Maintain office equipment and reorder supplies when necessary
• Troubleshoot basic technical issues such as printer, modems and computer problems
• Assist with receiving and returns of deliveries and packages
• Digitize and shred old documents
• Various other ad hoc tasks

Compensation $25-28 per hour DOE

Benefits include health and dental insurance and paid time off.

This is a part-time position working 25-30 hours per week.


Job Type:
Part-time


Pay:
$ $28.00 per hour


Expected hours:
per week


Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (required)

Experience:

• Office admin: 1 year (required)

Ability to Relocate:

• Oakland, CA: Relocate before starting work (required)

Work Location:
In person