Administrative Secretary - Santee, United States - City of Santee, CA

City of Santee, CA
City of Santee, CA
Verified Company
Santee, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

The Position:


~ The current vacancy for Administrative Secretary is in the Human Resources Department ~
**_


~ Upcoming Scheduled Salary Increase of 4% Effective July 2024 ~


Under general supervision of a department director and/or senior level City staff, this journey-level position will perform a variety of responsible administrative and secretarial work for an assigned department or division; perform routine administrative detail work; and perform related work as required.


Distinguishing Characteristics:


This classification is distinguished from other City classifications performing administrative support and secretarial duties due to the nature, diversity and scope of responsibilities which require access to confidential information affecting labor relations, a greater degree of tact, discretion, initiative and independent judgment, and carry a greater consequence of error.


The Human Resources Team:


The Human Resources Department at the City of Santee is a small team of experienced human resources professionals who work closely and cross-train to further enhance each other's skill sets and maintain business continuity to our internal and external customers.

Our goal is to be dynamic, resourceful, and well-rounded in our experience to best support the needs of the city.

The department is made up of the Director of Human Resources, Senior Human Resources Analyst, Human Resources Technician, and we are seeking the last piece of the puzzle to complete our team - an Administrative Secretary.


This is a position for someone with a passion for serving employees with excellence, a natural curiosity and willingness to ask questions, able to work well with a team but also exercise strong independent judgment.

The professional, qualified Administrative Secretary will have strong written and verbal communication skills.


~ This is a non-telecommuting position ~

Representative Duties:


  • The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices._
  • Receive and screen visitors and telephone calls;
  • Receive and track information associated with public records request;
  • Provide information which requires the use of judgment and interpretation of policies and procedures;
  • Organize own work and set priorities to meet critical deadlines;
  • Relieve senior staff of certain administrative matters by following up on projects, transmitting information, keeping informed of pertinent activities and maintaining an appointment calendar;
  • Assist in the compilation and tracking of budget data;
  • Gather and process payroll for all employees in department;
  • Perform purchasing functions for the department including acting as the purchasing designee;
  • Procure office supplies;
  • Organize meetings by notifying participants, making room arrangements and preparing required informational materials;
  • Use word processing software and equipment to type drafts, revisions and final copy of a wide range of documents from handwritten notes, recordings, requiring extensive knowledge of word processing and formatting features;
  • Use spreadsheet and graphic software programs to create and/or enhance various documents;
  • Organize and maintain various administrative, reference and followup files;
  • Compose letters and memos;
  • Review final documents for completeness, accuracy, format and English usage;
  • Perform other duties as assigned.

_ In addition to the duties listed above, the following are representative duties when assigned to the

Human Resources Department:
_
-
_ Recruitment and selection activities_:


  • _ Assist with new hire orientations and employee offboarding_:
-
_ Act as program coordinator for City-wide employee wellness and engagement activities_:


  • _ Coordinate annual open enrollment and benefits fair activities_:
-
_ Conduct and respond to salary and benefits surveys_:


  • _ Coordinate, assign and track all required trainings for employees_:
-
_ Coordinate pre-employment processes for new hires_:


  • _ Assist with risk management-related duties_

Minimum Qualifications:

Any combination of education, training, and experience which demonstrates the ability to perform the duties of this classification


An example would be:

EDUCATION:
Education equivalent to graduation from high school, AND


EXPERIENCE:
Four (4) years of recent, progressively responsible, clerical experience.

Recent work experience in public sector human resources-related programs is desirable.
- "Recent" experience is defined as relevant experience obtained within the last three (3) years._


Examination Process:


Tentative Interview Date:
Wednesday, June 19, 2024
The eligibility list created for this position will be used for any upcoming Administrative Secretary vacancies
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