Coordinator for Pgssc - Boston, United States - Harvard University

Harvard University

Verified Company

Boston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Description

Reporting to the Director of the Program in Global Surgery and Social Change (PGSSC), the PGSSC Program Coordinator will work closely with the team of clinicians, researchers, administrators and educators in an academic setting and across multiple time zones with the goal of improving access and quality of surgical health care in low

- and middle-income settings. The Program Coordinator supports efforts to advance access to, and quality of, care worldwide. This role can be a high-visibility platform for growth in global health and global surgery.

Specifically, the program coordinator will be responsible for:

Administration
Coordinates logístical aspects of PGSSC activities and daily operations.
Provides administrative and financial support to the program director, fellowship director, faculty members, and fellows.
Organizes and supports the formal admissions process with the assistance of the fellowship director.
Supports annual onboarding of new fellows and students.
Maintains the agenda, minutes, and followup of weekly meetings.
Facilitates weekly PGSSC morning report and associated events including setting up video platform in the meeting room, recording and archiving recorded meetings, etc.
Assists team in the coordination and scheduling of weekly PGSSC lectures, supports invited speakers, etc.

Communication

Acts as the point of contact for all external program needs.
Confers with department staff and others to provide technical advice, provide problemsolving assistance and responds to questions about the program. Refers inquiries to others as needed.
Drafts written communications and promotional literature.
Maintains PGSSC website design and content and assists with management of PGSSC social media platforms.

Reporting and Records

Prepares or assist in the preparation of periodic reports and records on program activities, progress, status, or other special reports for management, development office or outside agencies.
Assists in the preparation of proposals for funding.
Maintains a repository of PGSSC publications, presentations, and core documents.
Maintains updated transition documents related to the PGSSC administrative coordinator role.

Event Planning

Takes primary responsibility in planning logistics, scheduling and communications for PGSSC events.

Finance

Processes reimbursements for PGSSC.
Coordinates travel as outlined by the DGHSM finance team and Harvard University policy.
Reviews nonemployee reimbursements for PGSSC fellows and medical students for accuracy, compliance, and is responsible for coordinating any corrections.
Responsible for submitting reimbursements in accordance with guidelines.

Basic Qualifications

3+ years of related experience. Higher education may count towards experience.

Additional Qualifications and Skills

Bachelor's degree preferred
Excellent organizational skills and project planning experience; strong collaborative skills
Capable of managing multiple priorities and projects simultaneously
Demonstrate an ability to communicate with a highly diverse group of people
Proven time management; ability to work independently as well as collaboratively
Experience with WIX or other web designs

Additional Information

This is a oneyear term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be uptodate on CDCrecommended vaccines.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits-
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
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Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with