Anticipated Assistant Business Manager - West Springfield, United States - West Springfield Public Schools

West Springfield Public Schools
West Springfield Public Schools
Verified Company
West Springfield, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description
ANTICIPATED ASSISTANT BUSINESS MANAGERCentral Office (11 Central St. West Springfield, MA, 01089)The Assistant Business Manager will assist the School Business Manager with all administrative and advisory work relative to the daily management and business operations of the West Springfield Public Schools. The position can include budget development, financial planning, human resources, payroll, accounting, transportation, and food service. This position can lead to MA initial licensure as a School Business Manager.

Assists the School Business Manager with the following functions: 1.


Financial & Management:

  • Oversee the daily operation of the Business Office to ensure all employees and customers are served in a timely manner.

Plans, develops, directs, coordinates and maintains an integrated financial program which supports the West Springfield School Districts commitment to effective financial management and long-range planning program.

Assures that the accounting system is in compliance with State, Federal, and local laws as well as sound accounting principles (chart of accounts, student activities, grants, revolving funds).Oversees the management of funds including Federal and State grants, capital project funds, revolving funds, student activity funds, and the general fund.

Participates in audits including the annual financial audit and program audits. Initiates improvements or corrections as recommended in these audits.
Prepares monthly and quarterly financial statements as requested by the School Business Manager.

Participates in the preparation of the State End-of-Year Financial Report and periodic progress reports and other documents as required by the School Business Manager.

Develops guidelines to protect district resources and assist administrators in controlling expenditures and initiate cost-saving measures.
Evaluates business operations; recommends and monitors improvements.
Prepares and submits monthly MTRS deduction reports.2.


Annual School District Budget:

  • Works with the School Business Manager to oversee the preparation, publication, and management of the annual budget.

Works closely with principals, program directors, curriculum leaders, and Central Office personnel to effectively train and communicate budget procedures and protocols.3.


Purchasing/Accounting:

  • Works with the School Business Manager to administer purchasing including accounting, accounts payable, payroll, and warrant functions and serves as the back up to these functions in the event of an absence.
Develops and reviews bid specifications and contracts in accordance with all Massachusetts General Laws.4.


Facilities Management:

  • Participates in school building projects serving as the school districts liaison at the discretion of the School Business ManagerWorks with Town facilities staff if needed to coordinate school needs

5 Communication:

  • Serves as an advisor to the School Business Manager in matters related to financial management and facilities planning activities.
Attends School Committee meetings and other Town government meetings as requested.6.

Other Areas of School Business Managers responsibilities that the ABM would provide assistance with:

  • Management of the Food Service program.
Any other duties as deemed appropriate by the School Business Manager.
Assists the School Business Manager in collective bargaining, as needed.


Salary:
Individual Contract, commensurate with experienceSchedule: 12 months, 37.5 hours per week
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