Administrative Assistant, Publicity - Universal City, United States - NBCUniversal

NBCUniversal

Verified Company

Universal City, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences.

We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service.

We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences.

NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone.

Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live.

We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

The Publicity Assistant to SVP, Publicity at Focus Features will assist in all day-to-day administrative tasks including scheduling meetings and conference calls; reconciling PO's; processing invoices and expense reports; managing press correspondence; coordinating travel arrangements for filmmakers and talent; managing filmmaker and talent publicity schedules; monitoring traditional and new media and compiling publicity breaks; assisting with various research projects.

Essential Responsibilities:

Administer clerical duties such as correspondence, calendar, travel and expenses, scheduling
Coordinate Talent, Filmmaker, and Executive Travel for publicity campaigns: book cars, flights, trains, private charters, and hotels
Oversee compilation of breaks from various media sources and distribute breaks, reviews, reactions, and tuneins to filmmakers and key executives
Create, maintain, and send Talent and Filmmaker schedules
Liaise and maintain relationships with journalists to pitch interview opportunities, schedule interviews, send screening invitations
Assist at press days, press and awards screenings, junkets, premieres, Q&A's, special events and film festivals. This includes afterhours and weekend events.
Create and maintain key publicity documents including master publicity department calendar, film campaign timelines, memos and schedules
Monitor social media for relevant breaks, information and activity
Organize film screenings for press and representatives
Coordinate with Talent reps to arrange hair, makeup and styling and work with glam representatives to negotiate rates
Coordinate daytoday activities of interns and participate in internship recruitment with other assistants

Qualifications

Bachelor's Degree (degree in media, journalism or communications is preferred)
Minimum of 1year direct publicity experience as an intern or professional (at an agency, studio or network)
Proficient in Microsoft Outlook, Word, Excel, PowerPoint

Desired Characteristics:

Excellent written and verbal communication skills
Ability to work as part of a team and independently on assigned projects
Motivated selfstarter who is comfortable working in a fastpaced, dynamic environment and is skilled at multitasking
Reliable and resourceful
Personable, social and enthusiastic
Prior experience working on film publicity and awards campaigns
Working knowledge of specialty and independent films
A genuine love and affection for film and global pop culture
Working knowledge of trends in social media landscape

Eligibility Requirements:

Must be able to travel and work overtime, and on weekends as necessary
Must have unrestricted work authorization to work in the United State
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range:
$50,000-62,000

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUnive