- Maintains or assists in the maintenance of unit fiscal control systems and ledgers, which may involve requesting setting up indexes, preparing and processing fiscal transactions and documents, uploading and downloading financial entries and reports, preparing trial balances, clearing suspense items, and/or coordinating period closings.
- Posts routine budget, revenue, expense, and correcting entries for internal unit financial control systems or the institution's finance system.
- Maintains fund levels appropriate for daily operations and prepares deposits of cash and cash-related items. Balances cash funds and accounts to the financial reporting system.
- As appropriate to the position, performs transaction initiation, requisition, or journaling duties, such as processing purchasing requisitions, direct pay requests, journal vouchers, and/or petty cash reimbursements.
- Reviews and processes routine accounting data; prepares revenue and expense projections and financial reports.
- Responds to a range of inquiries regarding financial transactions; researches and resolves problems.
- Prepares documentation for accounts payables/receivables, cost reimbursements, and other billings for processing; maintains supporting worksheets.
- Prepares time sheets, including overtime and shift differential calculations; maintains leave and payroll records, as appropriate to operational requirements.
- Reviews purchasing, travel, and personnel transactions for availability of funding, mathematical accuracy, coding and distribution of account numbers, and adherence to funding regulations and university policy; may also originate or prepare these documents; processes complex invoices for payments.
- Assists in the development and management of budgets for the department or assigned areas; may suggest financial control procedures.
- Distributes periodic financial reports, maintains physical inventories, and assists with other clerical functions as required.
- Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
- All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
- UNM Experience
- Previous financial or accounting experience
- Proficient in MS Excel or spreadsheets
- Degree or certification in accounting
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Fiscal Services Tech - Albuquerque, United States - University Of New Mexico
Description
Fiscal Services TechRequisition ID req28633 Working Title Fiscal Services Tech Position Grade 09 Position Summary
The Psychology department is seeking to hire a term Fiscal Services Tech to assist our finance team maintain fiscal records.
The Psychology Department is a research active department that maintains both restricted and unrestricted indices (accounts). The Fiscal Tech will assist with purchasing, journal vouchers, Labor distributions, reconciliations, and other related finance transactions. This position will also be responsible for the department payroll time-entry and assist with Inventory Control.
Duties and Responsibilities
Conditions of Employment
High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Employment Type Staff Staff Type Term - Full-Time Term End Date One-Year Term from date of Hire (may be renewed) Status Non-Exempt Pay Hourly:
$17.56 to $20.19 DOE Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 3/15/2024 Eligible for Remote Work Yes Eligible for Remote Work Statement Upon successful completion of the probationary period, may be eligible for up to two remote work days-under the discretion of the supervisor, business needs, and successful completion of all training Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
Please upload a resume and a cover letter detailing your experience in finance. Letters of recommendation and education documents are optional with the application. If selected for the position, you will be required to submit official transcripts for the hire request.
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce.
We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check.This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment.
For more information about background checks, visit Refer to for a definition of Regular Staff.
