Senior Executive Coordinator - Adelphi, United States - University of Maryland Global Campus

University of Maryland Global Campus Adelphi, United States

3 weeks ago

Full time

Description

Senior Executive Coordinator

Office of the President

Stateside Exempt, Grade

Senior Executive Coordinator supporting President

The Senior Executive Coordinator is responsible for ensuring the effective and efficient operation of the matters of the university president. Administrative and logistical support includes drafting correspondence and/or refining reports, letters, or emails; coordinating meetings, conference calls, travel, and events; and maintaining records. Must possess the highest level of confidentiality and a keen ability to navigate the demands of a dynamic office environment.

SPECIFIC RESPONSIBILITIES INCLUDE:

Scheduling and Administrative Support: Strategic management and oversight of the President to ensure extensive and effective calendar management to concentrate the efforts and priorities on strategic initiatives. Works closely with the President and Director of Executive Support to keep them well informed, briefed and prepared of upcoming commitments and responsibilities to include follow up as appropriate. Principal point of contact for President and ensures proper handling and screening of calls and other inquiries to ensure adequate oversight and coordination. Prioritizes conflicting needs and handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressure

Writing and Communication: Draft and format letters and emails as appropriate for general and routine correspondence including potentially confidential information, for both internal and external audiences

Event and Project Management: Work with the Director of Executive Support and Operations and University Events to offer wholistic support to the university president and office staff in coordination of organizational-wide events, meetings, and retreats; attend meetings and take notes as requested ensuring follow-up items are handled and/or communicated to the appropriate parties

Prepare for daily meetings and events, including preparing agendas, gathering content and research that has been prepared by relevant teams, and as needed preparing new
materials, and policy briefings. Coordinate with internal and external communications on talking points, speech drafts, and presentation

Make travel arrangements, manage expenses, and receipts

REQUIRED EDUCATION AND EXPERIENCE:

Must have excellent calendar management skills and experience managing an extremely active calendar; excellent writing skills, including writing for a number of audiences in a variety of formats, including meeting minutes and strategic documents. Must be advanced in the use of Microsoft Outlook (mail and calendar), Word, PowerPoint, and Excel; and intermediate knowledge of other apps in the O365 app suite, web search tools with the ability to learn new technologies and software as needed. Relationship Management: Builds relationships with executives, their support staff, team members and other constituents crucial to the success of the university. Provides a bridge of smooth communication between the president and internal departments. Demonstrates leadership to maintain credibility, trust, and support with leadership.

All submissions should include a cover letter and resume. UMGC offers competitive compensation and comprehensive benefits for qualifying positions, such as tuition remission, generous leave and healthcare. For detailed benefits information, please visit: .

The

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