Finance and Operations Manager - Boston, United States - Boston Public Schools

Boston Public Schools
Boston Public Schools
Verified Company
Boston, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

OFFICE:
Teaching & Learning

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REPORTS TO:Chief, Teaching & Learning

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ACADEMIC/NON-ACADEMIC:Non-Academic

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General Description and Goals:***The
Finance and Operations Manager is expected to perform duties with a high degree of independence, initiative and judgment. In addition to serving as the main support to the Chief of
Teaching and Learning, the
Finance and Operations Manager will also be responsible for duties related to all content areas and grade bands 3-12. The
Finance and Operations Manager will oversee the department budget, management and implementation of policies and procedures related to timekeeping, district-wide curriculum procurement and other departmental special projects.

***This position is expected to support the work of colleagues on all projects involving budget development and management, contract management for services and goods, personnel hiring and management, as well as payroll.

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Responsibilities:***In collaboration with the department staff assistant, this position is expected to oversee the following
_Finance and

Operations Managertasks:
_
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Manage, process and monitor the payroll process for Teaching & Learning which encompasses over 250 personnel positions:


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- ***- o Enter bi-weekly payroll (BASAS & Managerial)
***- o EAE contractors
***- o Interns
***- o Consultants
***- o Stipends processing (PS08 & PS09) - ensure work is completed, and promptly execute payment


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  • Oversee staff assistants across the department and provide support as needed**Assist with staff hiring, enrollment and payroll including teachers, site coordinators, interns and contractors

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  • Manage technology equipment including procurement, assignment and inventory of computers, projectors, adapters, etc

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  • Serve as a liaison to other central operations departments, including facilities, human resources, strategic planning, budget, and procurement

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  • Manage the logistics of Teaching & Learning offsite spring and summer retreat events including rental space and other related activities. This also includes obtaining bids and execution of contracts for PD venues.
***The Teaching & Learning Administrative Operations Manager oversees a budget of over $27 million.

They are responsible for oversight of the following
_Financial Management_ related tasks:

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  • Financial analysis and budgeting

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  • Developing annual budget projections based on historical spending patterns

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  • Create spending models to develop a better understanding of costs within the Department

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  • Develop and implement strategies to reduce cost growth

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  • Prepare and present a monthly operational efficacy and spending report to the Chief of Teaching & Learning

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  • Ensure that all POs and grants are closed by the end of the fiscal year and coordinate with the business and grants offices

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  • Collaborate with department leadership and project managers to create budget plans for all the department priority projects on a yearly basis

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  • Manage the negotiation and contracting process for all goods and services for department activities

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  • Manage the department contract tracker to ensure that all contracts are executed. Follow up with the BPS Business Office on a regular basis

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  • Manage funding allocation for all procurement activities in the department according to budget plans and ensure appropriate spending according to the different funding sources.**
  • Responsible for BEDF funds management. Coordinate with the Boston Educational Development Fund (BEDF) to ensure proper fiscal management of private funds as well as ledger entry of expenditures and revenue
Manage and process the procurement of curriculum materials for all new classrooms in the district, grades 3-12; including new curriculum adoptions/additions


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  • Oversee travel process including making arrangements with travel agent, processing payment and paperwork, and preparing reimbursements

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  • Responsible for grant and general budget oversight through utilization of PeopleSoft; produce various reports and spreadsheets to track expenditures and manage the budget

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  • Receive/process/track invoices and forms to ensure prompt payment to vendors, subcontractors, and employees
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Qualifications - Required:******:

  • Bachelor's Degree in Finance or Business Administration or commensurate experience

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  • 3 years of related operations experience

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  • Ability to coordinate multiple projects simultaneously

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  • 5 years of demonstrated financial experience with public, private and federal funds. Ability to prioritize spending across different funding sources

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  • 5 years of experience in private and federal grants financial management and reporting

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  • Detailoriented and exceptional personal organization

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  • Methodic and process / systems oriented

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  • Strong teamwork skills. Ability to be
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