Administrative Assistant to The Cfo - Cicero, United States - J. Sterling Morton High School District 201

J. Sterling Morton High School District 201

Verified Company

Cicero, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title:
Administrative Assistant to the CFO

Job Result:
Contributes to the goals involved in managing the school district efficiently and effectively.

Job Category:
Non-Union

Job Purpose:

To implement/manage the administrative responsibilities of the Chief Financial Officer, provide direct support to the Chief Financial Officer, Chief Financial Officer Groups and Committees, Administration, and Union Representatives, and assist all staff, students and community members as needed.

Job Duties:

Oversees and performs a range of diverse administrative activities for the Chief Financial Officer.
Analyzes routine operating practices and procedures to ensure smooth and efficient office operation.
Independently handles a wide variety of situations and conflicts involving administrative functions for an executive.
Serves as central point of liaison with other departments, staff, students, and the public in the resolution of a variety of day-to-day matters concerning the Business Office.
Represents supervisor through telephone and personal contacts.
Assesses the urgency and importance of situations and takes appropriate action.
Ensures, in the supervisor's absence, that requests for action and information are furnished in a timely manner.
Acts as liaison between supervisor and staff; coordinates special projects.
Utilizes knowledge and understanding of operational issues to create, compose, and edit correspondence and documentation.
Composes and types correspondence involving complex and nonroutine matters, then provides the product to the Chief Financial Officer.
Receives items after Board Meetings for delivery and notification to appropriate parties.
Knowledge of principles and practices of organization, planning, records management, research and general administration.
Researches information to keep updated on current procedures and laws.
Read publications, regulations, and directives and takes action or refers important matters to supervisor.

Performs other related duties as required, including but not limited to:

Assistance with 403(b) visits
Assisting with budget preparation
Contract maintenance
District communication upkeep (via website or cellular phones)
District vehicle record keeping
Employee security card access
Facility requests
Organizing staff uniform reimbursements

Skill Requirements:

Ability to follow oral and written instructions.
Ability to communicate effectively both verbally and in writing with staff, students and public.
Good analytical and problemsolving skills.
Ability to maintain accurate records.
Ability to identify problems and to propose feasible solutions.
Ability to work independently.
Strong organizational skills and the ability to work well under pressure and to meet deadlines, and to work occasional overtime.
Strong interpersonal skills and the ability to work professionally with persons at all levels.
Ability to maintain confidential material.

Minimum Qualifications

Advanced working knowledge of the following Microsoft Office Programs
Word
PowerPoint
Excel
High School Degree
Minimum three years experience supporting upper management OR three years office management experience with administrative/supervisory responsibilities.

Keyboarding Speed: 75 wpm