Scheduling Admin - Woburn, United States - PKF O'Connor Davies

PKF O'Connor Davies

Verified Company

Woburn, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Scheduling Admin
This individual will be responsible for support the Scheduling Team.

The individual work closely with the Massachusetts Schedulers and must be able to work in a rapidly changing environment and provide a timely, high-quality, and accurate work product.

This position requires the individual to be a critical thinker and be capable of prioritizing competing requests, and at times making independent decisions regarding the scheduling process.

Essential Duties include but are not limited to the following:

Produce and analyze of Weekly, Monthly and on-demand reporting.
Utilize firm software to efficiently handle scheduling requests, changes, and communication flow.
As directed, make the necessary reassignments for staff regarding scheduling of Tax and Audit engagements.
Communicate clearly with a high level of emotional intelligence (EQ).
Analyze and forecast practice trends via historical and forecasted information.
Identify inconsistencies in the schedule for proper leverage and implement process improvement to increase and maintain billable hours for Tax and Audit Staff.
Manage requests for PTO & sick time for professional staff (via PTO Request Form) and send approval based on business and scheduling needs.
Review timesheets to ensure consistency between what is scheduled and what was charged to identify low chargeability for individuals and work to correct.
Manage the Marketing events calendar; assist with invitations.
Assist with the submission of sponsorship requests.
Organize and submit various news items to local organizations.

Qualifications

5+ years of relevant experience, preferably in a Public Accounting Firm or similar role.
Bachelor degree required.
Experience with ProStaff scheduling software and XCM a plus
Ability to effectively communicate with individuals of all levels.
Excellent organizational skills.
Ability to work independently.
Ability to resolve conflict.
Proficient knowledge of Microsoft Office Suite.
Strong excel skills.
Ability to multitask items simultaneously.
Experience working in a Public Accounting Firm preferred.