Legal Secretary - San Francisco, United States - Binding Minds Inc

Binding Minds Inc

Verified Company

San Francisco, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

ESSENTIAL FUNCTIONS

Secretarial Support

Provides professional client relationship management with external clients.
Creates, edits, and proofreads complex legal documents, forms, and correspondence, ensuring accuracy and completeness.
In collaboration with Paralegals, prepares or coordinates Responses to Auditor Requests. Assists with Opinion Letters.
Manages client/matter lists and communication lists.
Schedules appointments and calendar dates using Outlook. Maintains contacts in Outlook.
Enters timenotes, proofreads, and closes them daily. Conducts basic legal research using internet resources.
Uses Ework software for matter opening, engagement letters, and conflict reports processing.
Works with Client Account Manager and timekeepers on billing process, including editing prebills and sending out final invoices. Handles client, matter and timekeeper inquiries.
Handles client file transfers and disengagements. Facilitates secure data transfer per firm's policy.
Supports other attorneys and timekeepers as required. Volunteers for additional tasks and promotes teamwork.
Mentors junior staff and assists in training. Creates and labels CDs/DVDs and ensures compliance with privacy policy.

Administrative Support

Answers phones and relays messages. Arranges conference calls, video conferences, and meetings.
Handles document tasks like copying, scanning, faxing, and printing.
Prepares materials for mailing and delivery. Receives and routes deliveries.
Manages conference room reservations and coordinates services.
Assists in travel arrangements and financial tasks like expense reimbursements.
Supports records organization and events planning.
Assists with marketing material preparation.

QUALIFICATIONS

Education and Experience

High School Diploma required, Associate Degree preferred.
Minimum of 3 years recent Legal Secretarial experience, and/or 3 years of Administrative Secretary experience.
Experience in a large law firm preferred.

Pay:
$80, $103,000.00 per hour

Benefits: